Administration Assistant - Dermatology

A vacancy has arisen within the Dermatology department for an admin assistant to support the wider secretarial team.
Dermatology are looking for a conscientious and hard working Admin Assistant to join our busy and friendly administration office.
This post is full time Monday - Friday, however flexibility in hours will be considered.., The successful candidate will be expected to provide a comprehensive administration service to the secretarial team and wider clinical team.
The post holder will also be expected to organise own workload in order to maintain an efficient and professional service.
The main duties are,
Post collection/delivery
Daily collection of notes from the library as and when needed
Case note management/ filing
Data input
Typing & approving letters
Handing out the post/results to consultants
Supporting the secretarial and clinical team with admin duties, + Provide a comprehensive clerical service to the clinical secretarial team, undertaking all work-related correspondence, photocopying, emailing, distributing reports and letters according to the requirements of the service,
+ Update case notes when patients have been seen, according to the agreed quality standard, locate and retrieve supplementary documentation for case notes as required, filing diagnostic reports and essential documents in the appropriate place,
+ Be able to use the required electronic systems for correspondence, clinic management and the retrieval of results, as and when required,
+ Maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of services to patients,
+ Collect and deliver correspondence boxes for our clinicians at VIN.
+ Typing and approving clinical/results letters
Key Messages

• Please let us know if you require an adjustment to our recruitment process.


• We are a flexible working employer, so please talk to us about any flexible working requirements.


• All correspondence will be sent to the email address you have registered as your TRAC account.


• Recruitment is based on the Trust's values and behaviours and the criteria outlined in the Job Description for the role.


• Secondments will be considered for fixed term positions when both parties agree. Candidates should seek approval from their current line manager before application.


• Appointments are subject to a 6 month probationary period.


• LED Doctors are subject to a 3 month probationary period.


• Please provide a contact email address for referees. We will not request references until after you have been made a formal job offer.


• You will be required to pay for your DBS disclosure (where the post requires one). This will be done through installment from your payroll.


• We do not reimburse any travel to interview expenses.


• Some posts may have implications on existing NHS Pension Scheme arrangements. It is your responsibility to assess the potential impact that the post may have on your NHS Pension arrangements. For further information please visit the NHS Pensions Agency website: https://www.nhsbsa.nhs.uk/nhs-pensions


• International applicants can find guidance here: https://www.mcht.nhs.uk/work-us/international-candidate-guidance
  
  Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) provides good quality, safe and effective healthcare to the people of Cheshire and beyond. The Trust, which manages Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford, was established as an NHS Trust in April 1991 and became a Foundation Trust in April 2008.

We employ almost 5,000 members of staff, provide around 540 hospital beds, with a range of services including accident and emergency, maternity, outpatients, therapies, and children's health.
The Trust is also part of Central Cheshire Integrated Care Partnership (CCICP), a unique local health partnership that provides a range of community services for people across South Cheshire and Vale Royal.
During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE.
The results in the 2020 national NHS Staff Survey showed improvements in all elements of the safety culture theme, with 92% of respondents feeling their role made a difference to our patients. We were also recognised nationally for our workforce health and wellbeing initiatives.
At Mid Cheshire, we value our staff and appreciate that in order to give our patients the best quality, compassionate care, we also need to look after our colleagues.