Administration Assistant - Immunisation and Vaccination

If you wish to be offered on a secondment basis, you will need to have gained your line managers approval for the secondment prior to going to interview.
If you are looking for an exciting new role to make a real difference, we have a fantastic opportunity for an individual to join the Powys Teaching Health Board Vaccination and Immunisation Bronllys site team.
The post holder will operate in a fast-paced environment that is part of a multi disciplinary team. You will be the first point of contact for the service onsite at a vaccination centre and provide administrative support to the wider team.
The successful post holder will be required to have customer service experience and must be IT literate with the ability to learn new systems and software packages quickly. It's essential the appointee will be able to organise and plan workload to meet the needs of the service, prioritising where appropriate., The Administration Assistant will provide a comprehensive front desk/administrative support service to the department.
This will include,
+ Acting as a first point of contact for the department.
+ Dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to the relevant departments/person, referring to others as appropriate.
+ Updating of electronic and paper-based systems, collating of information, mail distribution and logging etc.
+ Responding to and resolving day to day problems that arise within the department and responding to queries, escalating where necessary.
+ Carrying out data validation and data cleansing activities associated with the Immunisation and Vaccination programme, under the supervision of the Administration Team Leader.
+ Working within the Data Protection Act at all times to preserve citizen confidentiality, identifying and escalating confidentiality issues and breaches as appropriate.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
As a Health Board we embrace diversity and inclusion. We offer a supportive and welcoming place to work which is free from discrimination and fair in all our working practices.
We'll value your contribution whether you're looking for your first job, an apprenticeship, re-entering the workforce or looking for a career change. Powys Teaching Health Board warmly welcomes all.
You can complete your application in Welsh or English, it's entirely your choice. Once you've applied, we will keep you updated on the progress of your application, so be sure to check your emails regularly.

Be part of a 'Healthy Caring Powys' and help us transform the way we provide health and care, so our communities can Start Well, Live Well and Age Well.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable., Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.