Administration Clerk

To input and co-ordinate centrally GNFR activities ensuring all costs are accounted for. Paperwork to be processed in accordance with company SOP's and required deadlines set by Head Office.,

• All staff are expected to understand the principles of Good Distribution Practice of Medicinal products for Human use (2013/C 68/01) which is reflected in our SOP - REF Chapter 1 AHDL GDP 1.1. It will be a requirement for all staff to be trained in this SOP and have an annual refresher. All other GDP training will be job specific and as per your personal training matrix.
• Control GNFR Non Trading Orders manual internal record log, ensuring corresponding system requisition is created by self or nominated authorised individual including the renewing and controlling of annual contract PO's.
• Maintain the internal GNFR Expense Ledger spreadsheet encompassing all requisitions and corresponding invoice details if known.
• Ensure all GNFR requisitions approved within the system are ordered within the system and if applicable notify the owner of the requisition if manual order placement is required.
• Liaise with each site to ensure GNFR requisitions ordered within the system are receipted within the system once confirmation of either goods or services has been confirmed.
• In the event of a supplier invoice being incorrectly posted in the system ensure the correct purchase order number is clearly visible on the invoice before forwarding (scanning) to the Scan Capture email address for system processing.
• Liaise with sites to enable you to process GNFR invoices failing matching by the system.
• Cross Charging - where GNFR expenditure incurred by the processing site relates to another Cost Centre ensure the cost is correctly transferred out to the opposing Cost Centre including but not exclusively the recipient's authorisation to the transfer.
• Minimise the risk of disruption to the site by promptly resolving supplier non-payment issues in conjunction with the Head Office Finance Team.
• Create new GNFR supplier account setup in accordance with current GNFR guidelines.
• On receipt of monthly GLR's, review and line by line invoice cross check and recording to be carried out.
• Collation of ad-hoc cost information for management reporting.
• Compile the annual waste report.
• Ordering and distribution of the site consumables and PPE.
• Maintain a transparent filing system accessible to all.
• Maintain office housekeeping/hygiene, including regular cleansing and archiving of computer files.
• Maintain standards in accordance with the Health & Safety policy.
  
  Intermediate Numeracy and Literacy
• Attention to detail
• Good communication skills (verbal & written), Intermediate MS Office
• Good keyboard skills
• Good telephone manner
• Purchase Ledger Control
• Cash Handling
Competencies: Level 1 Leadership Manages and understands self while undertaking day to day activities Level 1 Customer Focus Shows a real interest in customers and makes them feel welcome Level 1 Developing Self and Others Identifies and acts upon own development needs Level 1 Managing Change Has a positive attitude to change and spots opportunities to improve own performance Level 1 Decision Making Gathers relevant information and uses it to make routine decisions Level 2 Communication Communicates and influences in an open and effective manner using the appropriate structure and methods Level 1 Planning and Organising Plans and organises own workload on a day to day basis

Our team members are at the heart of everything we do. At Cencora, we are united in our responsibility to create healthier futures, and every person here is essential to us being able to deliver on that purpose. If you want to make a difference at the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply today!, Alliance Healthcare is a leading distributor and wholesaler of pharmaceutical, medical and healthcare products, serving over 16,200 pharmacies, hospitals and dispensing doctors throughout the United Kingdom. We play a significant role in the medical supply chain and everything that we do has a direct impact on the end user, the patient. As part of Cencora, we are ideally placed to help you grow and develop your career as far as you want to go. Our diversity and inclusion vision is to create a culture where we value the differences that a diverse workforce brings to powering greater collaboration and innovation, inspiring us to help people across the UK lead healthier and happier lives.