Administration Officer - SEN

There are many reasons why you will enjoy working for the trust. You will be surrounded by supportive people, working together with a common goal for all of our students, aiming to value and support all colleagues in order to help them achieve their personal best. If you decide to join us, we will ensure you have what you need to make a positive difference in your education role. We will seek out your ideas and ask for your opinions regularly using staff voice. Our CPD commitment is second to none and the training and developmental opportunities on offer will empower you to make improvements in all aspects of your role. The training you receive will help you fulfil your potential whatever your stage of career. For teachers and leaders, we offer fast tracked, first class developmental opportunities led by one of our academies, Shelley College, which is the Teaching School Hub for Kirklees and Calderdale: -

• National Professional Qualifications (NPQs), which underpin our structured training programmes (we offer all the qualifications);
• Lead practitioner positions for colleagues who want to remain classroom- based but lead on curriculum development or training and coaching;
• Mentor / facilitator training and experience which give experienced colleagues the opportunity to develop through mentoring initial teacher trainees, early career teachers or NPQ candidates - right up to NPQEL facilitators;
• Trainee senior leadership positions, which build on our middle leadership programmes. This training includes short placements in other schools and a substantial improvement project under the guidance of an experienced leader.
All our academies have comprehensive professional development programmes for support staff.We support colleagues in their role by offering regular training,coaching and mentoring using the latest evidence-based research.Our trust collaboration draws on best practice to share the expertise available. Our support staff meet with colleagues across the trust every September to share ideas and resources. With regard reward and recognition, we recognise and appreciate our staff as our most valuable asset, we recognise the work they do and celebrate their successes. We offer a wide range of benefits including: -
• Employee assistance programmes catering for the individual wellbeing needs of staff;
• Wellbeing champions and designated wellbeing resources for staff;
• Flexible working opportunities (where practical);
• Occupational sick pay, maternity, paternity, adoption & shared parental leave;
• Competitive pension schemes with the opportunity for shared cost AVCs;
• Money saving 'salary sacrifice' cycle scheme and tech scheme.
Further details about the role Key Outputs: 1. To provide high quality administrative support to the SENCo and Additional Resourced Provision teams. 2. To manage sensitive and confidential information. 3. To be responsible for updating SEN student records on Arbor and elsewhere, ensuring they are accurate and up to date. 4. To act as a point of contact between all persons and organisations having business with the SENCo, Additional Needs Team and Additional Resourced Provision teams. 5. To ensure all correspondence and communications are accurate and produced to a high standard. 6. To organise internal and external meetings, events and visits, issue meeting agendas, take and publish minutes. 7. To engage with students and parents and deal with matters as they arise daily and to pass on relevant information to other teaching and support staff as required. 8. To be responsible for the preparation and production of Annual Review Documents for all SEN students. 9. To organise and arrange all aspects of the SEN transition days for students and parents. 10. To collect and co-ordinate the completion of paperwork for all students who are eligible for access arrangements. 11. To liaise with students and parents in relation to existing or proposed access arrangements. 12. To develop and improve existing processes and systems relating to access arrangements. 13. To manage the administration of whole school reading testing, inputting and sharing results with all stakeholders. 14. To liaise with Learning Support faculty, Examinations Officer, faculty teaching staff, external professionals (e.g. educational psychologists, CAMHS etc) and other educational settings. 15. To ensure that Joint Council for Qualifications (JCQ) deadlines are met. 16. To organise and manage student files, ensuring required evidence is up-to date, in preparation for JCQ inspection. 17. To coordinate screening programmes to inform the SENCo and specialist assessor of students requiring further specialist investigation. 18. To coordinate inspection visits for exam access arrangements ensuring all documents are available and in order. 19. To assist in the production and updating of school documents, publications and handbooks under the supervision of the appropriate member of staff. 20. To collate and distribute incoming mail and messages and process outgoing communication. 21. To operate photocopiers, industrial printers, and other reprographic equipment; producing, collating and distributing work as required. 22. To maintain the highest professional standards in relation to staff, students, parents and carers, and external agencies. 23. To provide all parents/carers, students and visitors to the school with relevant support and information on all aspects pertaining to the life of the school. 24. To prepare reports and updates for key stakeholders as required. 25. To maintain efficient and effective office management and filing systems. 26. To ensure full compliance with data protection legislation and regulations for administration. 27. To commit to and work towards our ambition to deliver an outstanding education for children and young people in our schools, taking appropriate action to ensure that your team members do likewise 28. Any other responsibilities commensurate within the requirements for this role or as directed by the SENCO/Headteacher and flexibility to support colleagues across the school. 29. As part of your wider duties and responsibilities you are required to promote and actively support the school's responsibilities towards Safeguarding. Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns you might have.


• Two years' administration experience or Level 3 administration qualification.
• Achieved or willing to work towards the Award of Proficiency in Access Arrangement Coordination.
• Demonstrate effective team working and able to develop co-operative working relationships across the school.
• Ability to carry out general administrative duties and to deal with a variety of tasks such as filing, typing, distribution of post, etc.
• Ability to communicate effectively in writing, on the telephone and face to face.
• Diplomatic approach in dealing with difficulty situations.
• Ability to prioritise to ensure that deadlines are met whilst working under pressure.
• Ability to use computer systems to an advanced level, including Microsoft Office and database systems.
• Ability to work on own initiative.
• Ability to maintain strict confidentiality in all matters.
• Willingness to undertake Exam Access Coordinator training.
Desirable:
• Experience of working in a school setting
• Willing to work flexibly within scope of overall hours, e.g. occasional evening meetings