Administrative Assistant

Job Overview: We are seeking a highly organized and Administrative Assistant to join our team on a part-time basis. The successful candidate will play a crucial role in supporting our administrative functions and ensuring the smooth operation of our daily activities. This role involves a variety of tasks, including raising invoices, creating document templates, collating invoices and receipts for VAT returns, and drafting documents for projects. The position requires working 2/3 days a week in a hybrid manner, combining office and remote work.,

• Invoice Management:


• Raise and process invoices accurately and efficiently.


• Track and manage invoice status, ensuring timely payments and follow-ups.


• Document Creation:


• Design and maintain document templates for the organization.


• Ensure all templates are up-to-date and adhere to company branding and standards.


• Financial Administration:


• Collate and organize invoices and receipts for VAT returns.


• Assist in preparing VAT returns and liaising with the finance department as necessary.


• Project Documentation:


• Draft, review, and edit documents for various projects.


• Ensure all project documentation is accurate, comprehensive, and well-organized.


• Administrative Support:


• Provide general administrative support to the team, including scheduling meetings, managing calendars, and organizing travel arrangements.


• Assist with other administrative tasks as needed to support the smooth operation of the office.
  
  Proficiency in Microsoft Excel and Word.


• Good skills in PowerPoint are a plus.


Bonus Skills:

• Good graphical skills.


• Experience with creating and editing presentations., Proven experience as a Personal Assistant, Administrative Assistant, or in a similar role.


• Strong organizational and time management skills with the ability to prioritize tasks effectively.


• Excellent written and verbal communication skills.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.


• Attention to detail and a high level of accuracy in all work., GCSE or equivalent (preferred), Administrative experience: 3 years (preferred)
  
  About Us: Information Management company specialising in Construction and Surveying. Based in Gravesend, we are committed to delivering exceptional service and solutions to our clients.