Administrative Assistant

The Trustee's and Senior Leadership Team at HRCS are very aware of the significant
contribution that colleagues bring to the school and the importance of providing a
positive, supportive and productive working environment.

This is epitomised through our vision and values and the daily interactions between staff,
students and parents. Student conduct is exemplary and based on high expectations and
mutual respect; poor behaviour is not tolerated.

Career development and progression for those staff with leadership aspirations is
prioritised and the school has a strong track record of supporting colleagues in achieving
their career goals.

All staff are highly valued, with wellbeing represented as a standing agenda item on all
meetings, and working groups regularly meeting to review common practices and
workload considerations., To provide secretarial and administration support to the Headteacher and staff of Hadlow
Rural Community School to ensure an effective and efficient support service, in
accordance with the School's Mission, Core Values and Strategic Objectives.

To liaise with governors, parents and members of the wider community, and act as a
positive representative of the school.

Areas of Responsibility and Key Tasks

Administrative Support:

• To support the Lead Administrator (PA to Headteacher) in the day to day

management of the School reception and office.

• To assist in maintaining the School management information system (Arbor).


• To perform general office and administration duties including typing of

correspondence, photocopying, laminating, responding to e-mails and filing as
directed by the PA to the Headteacher.

• To provide a first point of contact for visitors to the School and dealing with all

general enquiries which come through reception.

• To support school attendance procedures including first day calling and monitoring

& maintaining attendance registers.

• To provide the first point of contact for student issues relating to administrative tasks

such as; copies of letters, printing timetables, signing students in and out of school,
exit form requests etc.

• Undertake First Aid training and support the Lead Administrator when dealing with

medical emergencies and school organisation of medical events.

• To help produce, update and distribute (under the direction of the Headteacher PA)

the Hadlow Rural Community School calendar, school staff lists, invitations to
School events, and maintenance of the School filing system.

• To support data entry for the School and keep relevant spreadsheets co-ordinated

and updated. For example student assessment and progress data and to distribute
relevant data and tracking sheets to appropriate stakeholders.

• To be responsible for the data collection of all student reports to parents/carers from

the initial input of data from teachers to the production and distribution of reports to
parents on a termly basis.,
• To provide curriculum/subject administrative support.


• To support the Lead Administrator in promoting School communication and image

via social media maintenance and updates including; website, face book and twitter.

• To assist in the administration and statutory paperwork for students of Hadlow Rural

Community School with identified SEN

Communication and Marketing:

• To attend school events, outside of normal school hours to provide administrative

support and be an effective "front of house"

• To welcome visitors to the school effectively and politely


• To manage the main school office and reception area, dealing with visitors and

phone calls and directing them to the appropriate member of staff

Other Duties:

• To be conversant with and implement the School's Equal Opportunities Policy and

assist in ensuring that the policy is implemented by staff and clients of the School

• To play an active role as a member of the staff team, liaising with appropriate staff

as necessary to ensure the effective use of School resources

• To contribute and promote safeguarding at all times, to ensure the safety and

security of children

• To comply with the safeguarding policy and procedure in addition to the

safeguarding responsibilities within the scope of this role

• To understand and comply with relevant health and safety regulations


• To participate in the Hadlow Rural Community School Appraisal programme, agree

objectives with the line manager and ensure they are achieved

• To undertake such other duties as may reasonably be required of the post-holder


Whilst every effort has been made to explain the main duties and responsibilities of the
post, each individual task undertaken may not be identified.

Employees will be expected to comply with any reasonable request from a manager to
undertake work of a similar level that is not specified in this job description.

years, we wish to appoint a dynamic,
innovative and exceptional Administrative Assistant who has the ambition and expertise
to play a key part in the continuing success of the School.

We have an exciting opportunity at the school for an enthusiastic and highly effective
individual to support the Headteacher's PA in providing support within an administrative
capacity.

The role will involve a range of secretarial and general administration duties, including
responding to emails, photocopying and filing and dealing with any student issues
relating to administrative tasks as well as working with the School management
information system (Arbor) and monitoring school attendance procedures. In addition,
the post holder will be the first point of contact for visitors to the school and will deal
with all general enquiries and communications which come through reception.

If you feel that you are a highly motivated, inspirational colleague who has the expertise
and experience to play a vital part in the future of our School then we would very much
like to hear from you., A recognised secretarial qualification or relevant experience
Good Level 2 qualifications in English and Maths
Experience
A minimum of three years secretarial/administrative experience
Skills and Knowledge
Good current administrative and secretarial skills
Knowledge and experience of Arbor
Knowledge and experience of Microsoft packages
Confident computer literacy skills
Excellent organisational and time management skills
Knowledge and experience of the education sector
Excellent verbal and written communication skills
Excellent interpersonal skills, with the ability to communicate effec-
tively with a range of different people
Knowledge and experience of school procedures and structure
Ability to gather and synthesise information to present in a concise
manner
Personal Qualities
Confidentiality - approaching all confidential matters with tact and
sensitivity
Confidence and enthusiasm
Ability to work under own initiative
Ability to work as a member of a team
Suitable to work with children, Young People and Vulnerable Adults.
An understanding of equality and diversity and a commitment to pro-
moting them throughout the school
An understanding of safeguarding and its importance within a school
environment, We know that applying for a position and starting employment at a new school can be a
big step, and therefore it is very important for us that candidates have a good
understanding of our school and are able to make a judgement, for themselves, on the
excellent working environment and the support provided at HRCS.

Hadlow Rural Community School (HRCS) opened in September 2013 and offers a
unique educational opportunity to students across the Weald of Kent; located within an
idyllic 20-acre rural campus, situated in the historic village of Hadlow.

HRCS is a popular, oversubscribed School with a current roll of just under 400 students,
increasing to 500 over the next 3 years. The School relocated to a £7million new build in
2016 and has developed a strong reputation both locally and beyond for enabling its
young people to excel and flourish; providing an exciting, vibrant and dynamic experience
in academic and land based vocational studies. The school is heavily oversubscribed and
has, for the last four years, achieved one of the highest percentages of preferences for
Year 7 places, for non-selective schools, across Kent.

The success and popularity of the school has been based on our ethos of providing an
educational experience suited to our students and the local community and, whilst academic
progress is of the highest importance to us, this is equally matched by our promotion
of vocational and enrichment opportunities, ensuring the development of every child
as a whole.

Positive, productive, and supportive relationships with all stakeholders is a key element
of the school and this is further underpinned by maintaining small class sizes of 25-26
students across the school, with many Key Stage 4 option subjects averaging class sizes
of 15 students.

High expectations are promoted across every aspect of the school and all members of
HRCS are expected to be kind, caring and considerate, showing honesty and integrity
and applying 100% effort in all their endeavours, supporting our school motto of 'Effort
Achieves'., Hadlow Rural Community School has a strong commitment to working towards the
achievement of equality of opportunity in both service delivery and employment. The
School's mission statement and strategic objectives directly support these aims. All
employees are required to actively support and implement the School's Equal
Opportunities Policy.

Hadlow Rural Community School is committed to the safeguarding and protection of
children. Successful candidates will be subject to an enhanced Disclosure and Barring
Service check.


• Working within an idyllic rural setting Headteacher & SLT open door policy


• Welcoming environment SLT Staff Wellbeing Champion


• Competitive Salary Priority within school admissions


• Enhanced M6 & UPS Payscales criteria


• Differentiated Appraisal Targets Access to school car


• Reduced Directed Time (50 hours) Electric Car Chargers


• Staff Loyalty days Free Parking


• Paid leave for key life events Free Duty Meals


• Benenden Health Insurance Free Tea and Coffee


• Wellbeing weeks- 3.30pm closure Sick Pay


• Comprehensive Induction Pension Contributions


• Personalised CPD Support Line


• Aspirational Leadership Support Occupational Health Support


• Funded NPQ's/Higher Level training Staff Social Events


• Access to Teacher Training Staff wellbeing & workload group


• Small Class Sizes Kent Rewards