Administrative Assistant

The successful candidate will work under the supervision of the school Business Manager and the Headteacher. You will be responsible for

ensuring delivery of the highest quality and efficient administration service within our school.

We are seeking to appoint a highly organized, efficient and motivated administration assistant to join the team in our busy school office from September 2024., You will have a good knowledge of general office procedures and practice and experience of providing a high standard of customer-focused services. Previous experience of working in a school office/environment is desirable but not essential. Full training and support for the role will be given.

You will:

• Be friendly, courteous, approachable and professional


• Be the first point of contact for parents and visitors


• Be committed to the safeguarding of children


• Be able to communicate effectively with a wide range of people


• Be able to input/ retrieve information from databases


• Be able to process documentation using Wordand Excel


• Have strong organisational and ICT skills;


• Be able to accurately enter/retrieve data information from information systems


• Work flexibly as part of a team & show initiative


• Prioritise work to meet conflicting deadlines, under the direction of the Headteacher and Business Manager


• Demonstrate good numeracy & literacy skills (GCSE Grade C or above is desirable but not essential)


• Demonstrate the ability to respect sensitive and confidential work.


• Display a responsible and co-operative attitude to working towards the achievement of the schools aims and objectives



• Have the ability to take on varied roles and multi-task;


Our school is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful candidate will be subject to a Disclosure and Barring Service (DBS) check. The details of the DBS Code of Conduct can be found here

https://www.gov.uk/government/publications/dbs-code-of-practice.

We promote diversity and want a workforce which reflects the population of Leeds.

Employment is conditional on confirmation of the right to work in the UK- either as a UK or Irish citizen, under the EU Settlement scheme or having secured any other relevant work visa. If you do not have the right to work in the UK and the role does not meet eligibility for sponsorship, please consider carefully whether you meet the eligibility to apply.

What the school offers its staff

'Birchfield Primary is a small, friendly and welcoming school. Pupils thrive here.'

'Pupils' behaviour is exceptional. They are polite and caring. Older pupils are buddies to younger children. They carry out their role diligently. Pupils feel happy and safe in school. They know that they can speak to a trusted adult if they have any concerns.'

'Staff appreciate the many opportunities they receive to develop their practice. Leaders are considerate of staff workload and well-being. Staff feel extremely proud to work at the school. Governors have an accurate view of the school's strengths and areas for development.'

Ofsted October 2023

Our motto 'Where Children Come First' is lived through all that we do.

Birchfield is a special place, where our family values are at the core of our ethos. We are a small, friendly and welcoming school in the heart of Gildersome village.

This is a permanent post (subject to a probationary period)

Hours of work will be

Monday to Thursday 8.15am to 4.15pm

Friday 8.15-3.45pm

If you are the right person to become part of our dedicated Birchfield team, the details for the post can be found on our website here.