Administrative assistant

Location : The role will be based at our London office, Carmelite House, with a blend of in-office (3 days) and homeworking (2 days) per week. Want to get a foot in the door of the publishing industry? Check out this entry-level admin role! We publish books of excellence and lasting value written by authors with passion and expertise. We're home to popular fiction and non-fiction writers alongside some of the most progressive new voices in publishing. Established in 1768 and with a rich and illustrious history, we are the oldest imprint in the business and oldest surviving trade list in British publishing. This role will work across several of John Murray Press' more specialist imprints including John Murray Business, John Murray Languages, Chambers, Sheldon Press, Hodder Faith and Laurence King. John Murray Press is a division of Hachette, one of the largest publishing groups in the UK, with 12 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds. The successful applicant will be providing administrative support to the John Murray Press Specialist imprints to ensure the smooth running of the teams, supporting all aspects of administration, co-ordination and driving of the publishing programme in all media. You may also be supporting editorial colleagues with things like pulling together information for sales conferences, permissions requests, assisting editors with acquisitions admin, supporting the editorial management team with new freelancer onboarding and assisting the digital team with customer service and alt text. What you'll be doing

• Organising and gathering information for meetings
• Taking minutes
• Keeping metadata up to date
• Running and circulating reports
• Chasing any missing material
• Liaising with our US team
• Processing invoices
• Sending out copies for review
• Ordering gratis copies
• Processing contracts
• Overseeing reprint corrections
  
  We are looking for someone with strong organisational skills and a meticulous eye for detail.
• The ideal candidate will need to communicate well and build positive working relationships with contacts at all levels as they will be working with a wide variety of teams both internally and externally.
• This role covers a wide variety of work across multiple imprints so we are looking for someone who is adaptable, with good time management skills and the ability to prioritise.
• It is important that they are able to take initiative, problem solve and work independently, as well as working well in a team.
  
  28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)
• Private medical insurance
• Generous pension schemes
• Rent deposit loans
• 2 community days per year
• Summer hours (finishing at 1pm on Fridays during the summer months)
• Retail discounts through Hachette rewards
• Cycle to Work scheme
• Eye care vouchers
• Wide-ranging training library
• Development programmes (including mentoring)
• Up to 70% off book purchases
• A charity bookshelf
• 12 Staff-led employee networks that are voluntary, including Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks
• Season ticket loans
• And much more!
Our commitment Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds. If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.