Administrative Assistant: Demand Planning

We are looking to recruit someone to support the Demand Planning team with a number of key functions in order to keep the department running smoothly. Someone keen to learn the many facets of the role to help us to make key business decisions.
Your main responsibilities will include:
Goods-in Diary

• Taking ownership of the goods-in diary and keeping it up to date.


• Monitoring the journey of stock from PO placement to stock in warehouse and maintaining communication with all stakeholders along the way.


Managing Deliveries

• Work closely with our freight forwarders. Booking deliveries from the Far East and EU, ensuring we have the best quote.


• Making sure goods are departing/arriving on time.


• Work with our warehouse if goods come in damaged or missing and feeding it back to the supplier.


Placing POs and Liaising with suppliers

• Placing purchase orders on our system ensuring accurate pricing and quantities.


• Chasing up suppliers and ensuring all is on track with orders placed.


• Communicating effectively, maintaining strong relationships with our suppliers to ensure smooth business.


Invoice reconciliation

• Cross checking invoices with stock ordered and stock received before handing to accounts.


• Sending payment confirmations to suppliers where possible.


• Assisting in providing information for stock reconciliation with regards to payment of invoices.


Supporting the Demand Planning Function

• Updating and distributing stock reports and delivery fulfilment info to key retailers.


• General maintenance and up-keep of databases


• Ad-hoc admin
  
  · Minimum 12 months experience in a similar role

· Enthusiasm and self-motivation
· Faultless attention to detail
· Strong Excel knowledge
· Ability to multi-task, prioritise and stay calm under pressure
· Proactive and takes initiative
· A willingness to learn
· Strong communication and organisation skills
It is important that the candidate can work at pace with a lot of detail. We work on multiple projects at a time with different timings so being able to balance this and stay organised is essential. There is a lot to oversee but being part of the process in its entirety is extremely rewarding and we want someone to find it as exciting as we do!
The role would suit someone who is an excellent multi-tasker, super organised and loves all things beauty. We're keen to find someone who can both learn and grow with us.

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  Barry M is a British cruelty-free cosmetics company, specialising in on trend make-up and nail products. Based in Mill Hill, London NW7 it was founded by Barry Mero in 1982 and remains an independent and family-owned business.