Administrative Assistant, EMEA

The Administrative Assistant, EMEA is responsible for administrative support, contract administration and corporate governance support as part of the Legal function to further Vantage's strategic opportunities and business objectives. In addition to providing excellent administrative support, the candidate must bring a proactive, business and solution-oriented mindset to all matters, an enterprise lens and a proven ability to work collaboratively across the organization. Duties

• Assist in maintaining corporate records, including board meetings, resolutions and compliance with regulatory requirements.
• Assist in ensuring that all agreements are properly executed.
• Organise and maintain a virtual filing system (including Power of Attorneys and Guarantees, file NDA's).
• Provide administrative support and diary management of the General Counsel's calendar including scheduling meetings, appointments
• Support client contract compliance requirements.
• Assist with various office administration tasks (e.g. couriers and post).
• Support enterprise vendor management program and onboard third-party cosec providers.
• Track law firm engagement letters and billing rates.
• Support document preparation and review, including with respect to simple amendments and resolutions.
• Support with Board maintenance matters, such as but not limited to, coordination and execution of Board meetings, reviewing and executing resolutions, and appointment/removal of directors when necessary.
• Liaise with third party providers on regulatory and legal requirements for cosec matters across EMEA.
• Help respond to requests for copies of documents and policies.
• Review notices and send them to the appropriate business contact.
• Support with the implementation of contract management system
• Assist with legal due diligence efforts relating to a variety of group matters.
• Liaise with North America Legal team as needed.
  
  Preferably University degree level or other administrative training certifications.
• Preferably 3+ years of relevant administrative experience.
• Ideally the candidate will have experience working across multiple jurisdictions.
• Strong written and verbal communication skills.
• Ability to read, analyse and interpret various legal documents.
• Excellent organization, time management and problem-solving skills that enable the candidate to juggle multiple responsibilities at once and consistently meet tight deadlines.
• Expertise in working with Word, Excel and PowerPoint.
• Successful candidate must be a team player, able to work collaboratively with a variety of people.
• This position requires an organised individual with the capacity to handle multiple projects simultaneously, work well under pressure, and to prioritize work effort, all with minimal supervision.
• Employment Type - Full time.
• Impeccable integrity, credibility, character and ethics
  
  À PROPOS DE VANTAGE DATA CENTERS
Vantage s'engage à être un lieu de travail d'inclusion, d'équité, de respect et d'acceptation. Nous célébrons la diversité et cherchons intentionnellement des occasions d'apprendre des expériences de chacun. Vantage Data Centers alimente, refroidit, protège et connecte la technologie des plus grands joueurs hyperscale, des fournisseurs de solutions infonuagiques et des grandes entreprises. Présente dans six marchés en Amérique du Nord et six en Europe, Vantage innove dans la conception des centres de données pour offrir des gains spectaculaires en termes de fiabilité, d'efficacité et de durabilité ainsi que des environnements flexibles qui peuvent évoluer aussi vite que le marché l'exige. Vantage connaît une croissance exponentielle grâce à ses installations nouvelles jumelées à ses acquisitions à travers l'Amérique du Nord et l'Europe.