Administrative Assistant to Professional and Practice Development Team

The post holder will provide a high standard of comprehensive administrative support for the Professional & Practice Development Team., Maintain and update various registers; includes tracking of information on registers and spreadsheets, providing advice and information to staff, analysis of spreadsheet information
Distribute letters and certificates; propose any improvements to working processes and implements processes set by others
Communication; manage and handle sensitive data that requires confidentiality, act as a professional role model being the first point of contact for the professional & practice development team, support and arrange conferences and events both internal and external to the trust, a positive attitude to work with flexibility to conflicting demands, able to prioritise effectively, to liase with different stake holders internal and external to the team, deal with queries from staff throughout the trust.
Proficient in the Microsoft office suite eg Word, Excel and PowerPoint, Outlook, Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
Compassion
Accountability
Respect
Integrity
Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
We are a Defence positive trust, supporting our reservists, veterans, spouses and partners.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.

Detailed job description and main responsibilities
Generate minutes from meetings and support agenda setting
Able to summarise large pieces of information to give the essential points without the mass detail
Ability to meet deadlines
Generate graphs, charts, diagrams and reports as and when required
Maintaining team members calendars on Outlook
Create and maintain databases and Excel spreadsheets as required
Organise and schedule meetings which includes booking training rooms external and internal
Raising orders on the trust eprocurement system; maintain stock control and re-order when necessary
Manage online booking systems e.g. Career Café
Photocopying, printing and laminating as required
Acts as a role model to other staff explaining practices and procedures to less experienced staff
Action team and generic emails and forward when necessary
Collect and distribute internal and external post
As well as the main duties listed above; General office duties will include; filing, sorting and preparing notes, answering the telephone, being the first point of contact for visitors to the department as and when required, arranging induction materials to new members of the team
At Northampton General Hospital we provide general acute services and hyper-acute stroke, vascular and renal services to people living in Northamptonshire. As well as this we are an accredited cancer centre and provide cancer services to a wider population of Northamptonshire and parts of Buckinghamshire.
We are proud to be the first hospital in the UK to have obtained Pathway to Excellence® designated accreditation from the American nurses credentialing centre (ANCC).
We celebrate staff achievements and value the importance of working as one big team. That's why we talk about Team NGH. It's all about working together to provide the best possible care for our patients and supporting each other to grow and develop our skills. We are driven to helping you to be the best you can be.
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities. The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals. We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative. We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Apply today and join the largest family in Northamptonshire.

The post holder will provide a high quality and responsive service including training room management, team diary management and minute taking. The post holder must be highly experienced and confident in minute taking at all levels.
This department is very busy and the work, at times, is very pressurised, particularly when arranging urgent meetings and training programmes. The post holder should be adept, confident and flexible to meet the ever-changing demands of the Corporate Team and the Divisional leads.
The post holder will need to be able to use their own initiative and plan workload in a way that supports the Professional & Practice Development Team and the wider Trust.
A confident and engaging telephone/email manner and the ability to act in a proactive manner are essential. The role will involve working independently, supporting the Professional and Practice Development Team and will require a significant level of interpersonal skills.
The post holder must be comfortable working with varied professional groups.
At all times the post holder may be dealing with matters of a highly confidential and sensitive nature which should not be divulged to another or discussed with other colleagues unless necessary.