Administrative Co-ordinator (XN03)

An exciting opportunity has arisen for a dynamic, highly motivated and proactive team player to join our undergraduate team within Medical Education. In this exciting role you will provide a comprehensive administrative support service to the Undergraduate team and the wider Medical Education Department. You should be confident, enthusiastic and eager to learn with experience of working in a busy environment and dealing with conflicting demands. With a strong ability to communicate sensitively and effectively with a wide range of diverse people including students, stakeholders, patients, families, colleagues and the wider multi-disciplinary team and understand the imperative need for confidentiality and discretion at all times.

The successful applicant will have a positive can-do attitude, work flexibly with strong organisational skills and a keen eye for detail. Your responsibilities will encompass wide and varied administrative support both independently and within a dynamic team to ensure we deliver a seamless operational service and a high quality of programme delivery. Training and support will be provided to help you develop your knowledge & skills within Medical Education

The role will be based in the Undergraduate Hub, Ashley Wing,St James University Hospital for the main but cross-site work will be required (LGI or University of Leeds Medical School)

We encourage applicants from all communities and promote the diversity of all backgrounds, To provide effective and efficient administrative support to the Medical Education team and our service users. Your core duties will include:-

- co-ordination and distribution of information for undergraduate medical and PA student placements using online systems and Microsoft packages

- organising inductions and teachings by booking rooms and organising resources to compliment these including student attendance management

- being part of the team as first point of contact for our service users, stakeholders and colleagues this will involve face-to-face, telephone and email communication

- maintain and monitor office and training equipment including reporting faults, stock control and loan processes

- support the wider team with general office administration including organising meetings, taking minutes, help design and distribute resources, supporting undergraduate and postgraduate training courses

- work flexibly to prioratise and organise own and team workloads dependant on the conflicting demands of the service.

Medical Education at LTHT delivers a wide range of high-quality education and training for healthcare professionals worldwide.

We have a strong reputation for excellence and innovation with our blended and technology enhanced approach to learning and host one of the largest medical education programmes in the country.

Our undergraduate team work collaboratively with the University of Leeds to consistently deliver high quality teaching and clinical placements to more than 1,500 medical students and physician associates, and our post-graduate team supports the education and training of over 950 junior doctors. Our teams are collectively passionate about education and embrace being a part of the journey of our future doctors and healthcare professionals