Administrative Governance Assistant

The Information Governance (IG) Team are seeking to recruit an Administrative Governance Assistant on a permanent contract. The IG Team sit under the Digital Health Informatics Division and are a small team providing highly customer focused support to all areas of the Trust. Information Governance is a framework that enables the Trust to handle personal information and other information that is sensitive or valuable, in a confidential and secure manner, to appropriate ethical and quality standards. We are looking for an individual to provide a full and effective comprehensive range of administrative support, which will enable the department to fulfil its function to a high quality standard., You will be required to;

• Support the IG Team with key governance functions
• Preparation of meetings, diary co-ordination and responding to email queries
• Support the function of Freedom of Information with general administrative duties
• Ensuring the Trust meets its obligation under the Information Governance/Freedom of Information function so that Trust processes reflect legal and national requirements.
You will contribute to the development of guidance documents to inform staff, patients and the public of their rights under the Data Protection Act 2018 and the UK General Data Protection Regulations. You will be a key support to the IG Team liaising with all departments across the Trust ensuring their compliance with the Data Security and Protection Toolkit. You will have sound IT skills and a commitment to provide excellent customer service and be a team player with a flexible attitude to your day to day work with the ability to forge good working relationships both internal and external to the Trust. Attention to detail and the ability to work quickly and accurately is essential. As a valued member of the team you will deal with telephone, post and email queries in relation to IG and Freedom of Information and provide general clerical and administrative support to the team., You will be working across the Information Governance (IG) team which includes the Freedom of Information (FOI) service. To provide support in facilitating all IG matters including the process to ensure the Trust's compliance with both data protection and freedom of information legislation. You will support with various Information Governance (IG) processes including, but not limited to, preparing meeting documentation, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness. The Administrative Governance Assistant will assist with the Information Governance function providing support with activities to help ensure good information governance practice across the Trust. Working with the IG Team in providing co-ordinated administrative support . The role is crucial to the delivery of one of the Trust's statutory duties and involves liaison with various disciplines and levels of staff throughout the Trust. The post holder will be required to;
• Support the IG Team with the key governance functions
• Prepare meeting documentation, and carry out general administrative duties.
• Support the function of Freedom of Information with general administrative duties
• Ensuring the Trust meets its obligation under the Information Governance/Freedom of Information function so that Trust processes reflect legal and national requirements.
You will support with various Information Governance (IG) processes including, but not limited to, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness. You will contribute to the development of guidance documents to inform staff, patients and the public of their rights under the Data Protection Act 2018 and the UK General Data Protection Regulations. The post holder will be a key support to the IG Team liaising with all departments across the Trust ensuring their compliance with the Data Security and Protection Toolkit. We require excellent organisational ability and to be able to demonstrate initiative in resolving problems when they arise, in a consistently high professional manner. You will act at all times in a manner that upholds the Trust's values

Are you familiar with key Microsoft Office packages such as Word, Excel, PowerPoint, have you experience in co-ordinating meetings, typing minutes and working in an administrative role in a busy office environment, then this job may be for you.,
• General education to A-level or equivalent
Desirable criteria
• IG Qualification
• FOI Qualification, Experience in handling FOI requests
• Experience of Microsoft Windows packages to include word processing, database and power point
• Understanding the NHS infrastructure and terminology
• Good knowledge of Information Governance
Desirable criteria
• Experience of working in an Information Governance environment
  
  One LSC is a new collaborative partnership shared service formed by the five NHS Trusts serving the Lancashire and South Cumbria population of 1.8 million people. We are a shared service run by the NHS, for the NHS and are hosted by East Lancashire Hospitals NHS Trust on behalf of the partner Trusts of the Lancashire and South Cumbria system.
One LSC stands for 'One Lancashire and South Cumbria' and reflects the Lancashire and South Cumbria System ambition to have one team serving Lancashire and South Cumbria in a joined-up way. It is jointly run by the five Trusts as a collaborative partnership. The Trusts that make up One LSC are: · Blackpool Teaching Hospitals NHS Foundation Trust · East Lancashire Hospitals NHS Trust · Lancashire and South Cumbria NHS Foundation Trust · Lancashire Teaching Hospitals NHS Foundation Trust · University Hospitals of Morecambe Bay NHS Foundation Trust One LSC brings together the Digital, Data and Technology, Estates and Facilities, Finance, People Services and Procurement and Logistics services from each of the provider Trusts to create one central community of professionals. Under one leadership team, they will provide services for and on behalf of all Trusts. The aim is to bring services more closely together so that we can deliver the best service possible to each of our partner organisations. At the core of One LSC delivery is eliminating duplication, removing unwarranted variation, realisation of the benefits of sharing common systems and processes and ensuring we deliver value for money for our partners, our system and, ultimately, for the communities we serve., Our Partnership brings together the five NHS provider Trusts with the Integrated Care Board (ICB) in Lancashire and South Cumbria to improve health and healthcare. The organisations across Lancashire and South Cumbria involved in the collaboration are Blackpool Teaching Hospital NHS Foundation Trust, East Lancashire Hospitals NHS Trust, Lancashire & South Cumbria NHS Foundation Trust, Lancashire Teaching Hospitals NHS Foundation Trust, and University Hospitals of Morecambe Bay NHS Foundation Trust.This is about working together as equal partners to make sure patients, their families and communities benefit across the whole of the area. The aim is to reduce health inequalities and improve services, outcomes and people's experiences of accessing healthcare. Our partnership also aims to ensure that Lancashire and South Cumbria is a great place to work. We want to further improve quality by sharing skills and best practice, pooling our resources and standardising the way we work where possible to reduce unnecessary duplication. To achieve this we have created One LSC, which will oversee all corporate services for Lancashire and South Cumbria. This is an exciting time to join a new collaboration, which is focused on a system-wide approach to better outcomes for patients and opportunities for staff. Please note that One LSC is hosted by East Lancashire Hospitals NHS Trust, who would be the employer., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit., The Trust is an equal opportunities employer, is committed to improving the working lives of its colleagues and operates a 'Zero Tolerance' policy on aggression, violence, bullying and harassment. As a recruitment service, our aim is to help protect children and vulnerable adults by providing a first-class service in recruiting people into positions of trust. It is important to us that we employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone - irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that as an employer we are under-representation of BAME employees. Appointments will be made on merit. We recognise that the recruitment process may present barriers for some and you may need personal adjustments to enable you to participate in our recruitment process. Please make contact with the recruitment team at the earliest opportunity to ensure that measures can be put in place to enable you to apply for this post.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38., Please note: a young person must be in part-time education or training until they're 18. If you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role. Disclosure and Barring Service checks If the role you've applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £26.40, Standard DBS check £26.40, Enhanced DBS check £54.40 and Enhanced DBS check with Barred List(s) £54.40. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here. In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working.