Administrator

(Hybrid) Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements., This role is responsible for providing administrative support to ensure the effective day-to-day operation of the wider directorate, enabling governance, non-operational resourcing, and other administrative processes to work smoothly.,

• Providing administrative support to assist the effective running of a wider directorate or office. This will include supporting local processes in achieving effective business outcomes within the respective area



• Accountable for the efficient co-ordination and maintaining of information, documents and records for the respective directorate or office



• Assisting with the distribution of directorate wide internal communications in collaboration with the Executive Office and Support Services



• Supporting the management and co-ordination of systems for effective handling of work, internally and across directorate areas



• Supporting with the co-ordination of purchasing and budget/procurement support activities (including raising POs, liaising with vendors and Finance)



• Supporting the wider directorate in the administration and awareness of internal SHE obligations for the area (including but not limited to: PGIs, Safety tours; Senior Management engagement; DSE Assessments; carbon literacy training)



• Accountable for providing support at local and directorate wide meetings, including note taking and capturing key actions



• To provide coverage of any general administration activities across the Executive Office team
  
  Good knowledge of TfL management/administrative systems



• Knowledge of finance and budgets where required



• Knowledge of common office procedures



• Understanding of TfL Policies, procedures and processes



• Awareness of key contacts internal and external to the respective office/directorate



• Good knowledge and ability on how to develop presentations and reports for the Office at all levels


Skills

• Good written and verbal communication skills to be able to respond to correspondence in a clear and sufficient manner



• Highly skilled in the use of Microsoft Office applications



• Understanding of SharePoint site creation and design, as well as maintenance



• Ability to build effective working relationships with colleagues across the organisation at all levels



• Ability to provide support in meetings including capturing minutes and actions



• Competent in data entry and maintenance, with the ability to analyse data sets if required


Experience

• Experience in working within an office environment, providing administrative support to a directorate or business area



• Experience in using Microsoft Applications proficiently



• Experience of working under pressure within a large and complex organisation



• Experience of engaging with internal and external stakeholders


Equality and Diversity

We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria. We also use anonymising software that removes identifying information from CVs and cover letters to make the process fair

In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the business area but mostly include:

• Final salary pension scheme



• Free travel for you on the TfL network



• A 75% discount on National Rail Season Ticket and interest free loan



• 30 days annual leave plus public and bank holidays



• Private healthcare discounted scheme (optional)



• Tax-efficient cycle-to-work programme



• Retail, health, leisure and travel offers



• Discounted Eurostar travel