Administrator

+ Provide administrative support to a number of clinical services, processing referrals, managing patient information, making appointments, writing and managing correspondence
+ Arranging routine meetings and producing, for approval, reports, charts and data analysis as required. Preparing agendas and taking minutes of meetings as required.
+ Be a point of contact for patients and professionals, providing a route of communication to the clinical teams and sharing information about the service as necessary.
+ Maintain and develop filing systems and information storage for services.
+ Assist the clinical services and undertake adhoc tasks as require
+ Provide support to other members of the Administration Hub, covering workloads and undertaking additional tasks as required.
+ To process purchase orders and order stationary, mobiles, uniforms and other items as requested by clinical teams and senior management., + Provide a proactive and thorough administration function to clinical teams, managing referrals in, appointments, patient and professional correspondence, frontline communication via phone and email.
+ To develop knowledge of their primary clinical service, understanding and contributing to the development of processes, and able to provide correct information to patients and external stakeholders as necessary.
+ Word processing of reports and letters, including amending and tidying documents and work prepared by others, drafting routine correspondence for approval by Managers and nursing staff, and without reference sending out routine correspondence using software packages as appropriate, e.g. Word, Excel, PowerPoint and Outlook.
+ Organising and maintaining databases and processing forms, keeping office systems up-to-date, devising and maintaining efficient filing, clerical and office systems, and providing general secretarial support within the team.
+ Providing cover and support within the team to ensure efficient continuation of service.
+ Dealing with incoming mail, personnel and staff enquiries and deal or re-direct as necessary.
+ Maintaining confidentiality at all times when dealing with personnel, staff and patient issues and sensitive Trust information.
At the heart of how we operate is our Trust values:
+ Compassionate Care
+ Working Together,
+ Achieving Ambitions
+ Delivering Excellence
Our values are fundamental to the high-quality care we provide to the people who need us. We are proud to be a community that cares, delivering our services as a team whilst supporting our employees as individuals.
We are committed to being an inclusive employer that actively promotes equality and challenges discrimination. We embrace and celebrate diversity, encouraging applications from individuals of all backgrounds. We particularly welcome applications from candidates with an ethnically diverse heritage, those with disabilities, and individuals identifying as part of the LGBTQIA+ community. Our aim is to grow a workforce that reflects the diversity of the communities we serve.
We strive to create an environment where every individual is valued and respected. Our recruitment process is designed to support candidates who require reasonable adjustments and to accommodate the needs of applicants.
This post may close earlier than the published closing date if sufficient applications are received.
Correspondence relating to this vacancy will be conducted electronically, please ensure you check your emails, including your junk folder. If you have not heard from us within two weeks please assume your application has been unsuccessful on this occasion.

We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Our Trust vision is to provide excellent care at the heart of the community, helping people plan, manage, adapt to changes in their health, supporting avoidable hospital admissions and reducing hospital stay times.
We have opportunities for everyone across our wide variety of services including medical, clinical, support and corporate services.
Why work for us?
+ Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support

+ Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
+ Excellent training and development opportunities
+ Research opportunities
+ Cost-effective workplace nurseries in Crawley, Hove and Brighton
+ Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
+ Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
+ Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
+ Located in stunning Sussex, with easy access to the South Downs and the coast
+ Access to a wide range of benefits and discounts for NHS staff