Administrator

To support all administration requirements within the depot. Liaising/working alongside the manager within the daily Invoicing process. Issuing Purchase Order numbers for parts and validating invoices. Dealing with any queries relating to invoicing
ESSENTIAL JOB FUNCTIONS

• Processing/Validation of Invoices to a high level of accuracy.


• Ensure that all queries and tasks are dealt with efficiently and with professionalism.


• Support colleagues daily at a highly professional level.


• Assist customers daily with queries providing excellent customer service


• Maintain all in-house excel spread sheets


• Dealing with Warranty queries


• Supporting the Depot Manager with APM


• Daily Invoicing/WIP targets and job cards


• Raising PO for parts and then receiving parts into stock


• Authorising payment of invoices
  
  Functional skills Math's and English


• Educated to GCSE or equivalent (Grade C or above)


Experience:

• Previous experience Processing Invoices


• Mechanical background - desirable


• Administrative Experience - essential


Knowledge and Skills:

• Knowledge of the transport/automotive/refrigeration Industry - desirable but not essential as training will be provided.


• Database management


• Knowledge of Kerridge/R2C - desirable


• IT literate (Microsoft Office/Excel)


• Strong written & verbal communication skills to provide a professional approach to both external & internal contacts.


• Meeting deadlines, task orientated and prioritization


• Methodical, systematic


• Excellent front-line customer handling skills, building relationships


• Strong numerical ability & attention to detail


• To be highly self-motivated and able to work individually and as part of a team