Administrator

Provide day to day administration to the services/teams including diary/whereabouts and meeting management, word processing, writing reports and letters with guidance, minuting meetings, photocopying, faxing, e-mailing, managing incoming and outgoing correspondence, booking appointments, filing and managing all incoming enquiries/calls to the services, preparing for meetings and clinics and sharing information throughout the service. Tasks will include reading/entering service user notes using the service's data systems under the direction of team members and recording and processing new referrals to the services. Understand and follow the Safeguarding Vulnerable Adults and incident reporting processes within the service, liaising as necessary. Work on own initiative with minimal supervision, with the ability to problem solve and to ask for help when required, manage and prioritise workload and work as part of the administration team. Manage competing priorities and challenges/pressures of
working as part of a busy service the work of which may, at times, contain distressing and sensitive information. Be aware of and develop, maintain and monitor administration system and processes within the service and Trust to ensure an efficient and effective support service, ensuring that team members are briefed in a timely manner of any changes.