Administrator

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe.

To learn more about our purpose, culture, and priorities, visit our .

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are :

Safety first - Going home safe and well

Client focus - Deliver on our promise

Integrity - Always do the right thing

Create opportunity - For our people to excel

We are currently supporting the construction of the first new generation of nuclear power station, the first to be constructed in the UK for 30 years.

As it stands this project is one of the biggest construction projects in Europe, located 15 miles from Bridgwater. Once complete the 2 new nuclear reactors will provide zero-carbon electricity for around 6 million homes.

You'll be responsible for :

Support the process of the onboarding of new starters on to the programme including the ordering of IT equipment and mobile phones.

Engaging with all team members to ensure they have visibility of administration processes.

Use appropriate trackers and provide project reporting when required.

Create and maintain electronic filing systems.

Ensure all staff complete and update their Infomace' staff home page.

Archive all project documentation and retain complete records for hand over to client upon project completion.

Support with any IT issues for programme staff and order of any new IT equipment / mobile phones as requested.

Engage with other administration functions / office managers / PAs within the programme or wider businesses.

Support the arrangement of programme related events in coordination with other teams.

Support all aspects of accommodation, mobilisation and demobilisation.

Coordinate site visits for both client and programme staff.

Document formatting and processing including job description's, CV's and other documents for client submission and approval.

Maintain org charts, people directories and distribution lists.

Organise pre-employment and yearly renewals for drug and alcohol and fitness assessments and maintain tracker.

Sending of programme related calendar invites to new starters and removal upon leaving.

Attending programme related meetings and taking minutes where required.

Flexibility and ability to adapt to a changing work environment.

Well-developed oral, written, presentation and group facilitation skills.

Good interpersonal and supervisory skills with an ability to lead, coach, and manage others.

Strong planning, organizational, and project management skills.

Proficient with Microsoft Office applications : Outlook, Teams, Word, Excel, PowerPoint and SharePoint.

Passion driven - Sense of belonging, aligned to vision and programme ideology.

Act inclusively, treating all with respect and driving diverse thinking Open minded and act inclusively.

Delivering excellence - Outcome driven, identifying opportunities.

Integrity - Complimentary and collaborative.

Embed and embrace culture of health, safety and wellbeing with safety at the heart of everything we do.

Safeguarding and protecting the planet - Adopting a sustainable approach, making the right decisions to protect our world.

Project-life balance - Happiness.

Challenging the status quo in pursuit of a better future - Best in class and ahead of the curve, open to change.

Value led approach - Driven by future needs, bringing a better solution.

Ever evolving - Sustainable economically / people perspective.

You'll also have :

Past experience working in a fast-moving project environment essential.

Candidates will be expected to undertake and pass any relevant security clearance procedures per the needs of clients.

Candidates will be expected to undertake a pre-employment drugs and alcohol and fitness assessment which is a client requirement and will be carried out on a yearly basis.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.

LI-Onsite