Administrator

If you like what you've read so far and would like more information on the duties and responsibilities of this role, please click onto the attached Job Description and Person Specification. Duties will include but not limited to:- Gathering appropriate information from a variety of sources to input accurately onto a database. Production of basic reports including graph and tables as directed. Communicating sensitively with anyone contacting the department maintaining strict standards of confidentiality General administration duties including: answering phone, taking messages, dealing with enquiries, dealing with mail, photocopying, and assisting with the effective dissemination of information as appropriate. Typing and producing letters and e-mails to an accepted standard of quality and accuracy as required and minute taking within weekly IPS team meetings and other meetings are required. Assist in scheduling and cancelling of appointments and diary management as appropriate using
Microsoft calendar. Assist in the stock control and electronic ordering of all office equipment and stationery; and the subsequent electronic receipting of all received supplies. Record all data using the appropriate information system or manually where this is required including data entry, word processing, scanning of documents for e-noting and storage. Comply with and carry out safe practice in accordance with Trust policies and procedures, appropriate Codes of Conduct, the Mental Health Act (1983) and other relevant national and local guidance. Filing, including use of Share Point system for storing, retrieving and filing information. Supporting the Trusts vision to become paperless and encourage Manager to do the same. Update and maintain IPS boards within CMHTs through the production of up-to-date job outcome information, information on job vacancies, and data collated from expressions of satisfaction and family and friends surveys. Assist in the booking of training for Employment
Specialists within the IPS team Assist with inputting staff sickness into team roster.