Administrator

The purpose of the role is to supervise and facilitate the day-to-day administrative and book keeping operations of the church in close co-operation with the Vicar and the Officers of the church. The postholder must be someone with complete integrity. The successful candidate should show professionalism and conscientiousness in the administration of the church and discretion in managing personal confidences. They should be committed to working as a broader team, building effective working relationships with the Vicar, the treasurer, the lead children's and families worker, church wardens, church members and partner organisations. Finally, they must support our church's mission and share our commitment to the community we serve. The detailed terms and conditions will be contained in the post-holders Contract of Employment. All applicants please send your CV and covering letter outlining why you are suitable for this role to: jess@stannstottenham.org.uk For those invited to an interview, the tentative date is Wednesday 11 December 2024. The Diocese of London is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults through the use of the Safer Recruitment practice guidance. This role is subject to acceptable pre-appointment checks, including a satisfactory Enhanced DBS Check. Support St Ann's vision and mission:

• Act as aide for Revd Jessica Swift, supporting her in her management of the church and in the development of contacts across the Tottenham area.
• Work as part of an effective team with the Vicar, Churchwardens, Treasurer and other PCC officers, and children's worker.
Administrative Support for Worship:
• Maintain church diary and membership list (Church Suite).
• Upload on to ProPresenter the order of service each week, ensure the accurate production of orders of service and service sheets for services.
• Contribute to compliance with core Safeguarding and GDPR requirements, including the safe filing of records.
• Manage copyright licence applications and requirements.
• Coordinate and advise on arrangements for celebration services e.g. weddings, funerals, baptism.
Office Management and General Administrative Services:
• Act as first point of contact for all enquiries whether in person, or by phone, post, e-mail etc.
• Deal with documentation, office filing, invoicing, meter reading, etc.
• Deal with statutory documents, including statistical returns, registers, certificates and applications; and ensuring that church records are kept up to date including the parish log of works (e.g. parish roll, register of baptisms, marriage banns, record of fees, parish returns).
• Order supplies for church ministry including stationery, office, communion supplies, etc.
• Oversee the maintenance of equipment in the Church Office and comply with any maintenance and service contracts held by the parish, and inspections, Alarm services, Fire Appliances, Boiler inspection).
• Maintain a directory of those who provide services for church (e.g. electrician, plumber, etc).
Financial Administration:
• Oversee invoicing, notably around hall hire and rental.
• Contribute relevant figures for monthly reports on spend against Budget.
• Maintain petty cash register.
• Help with end of year accounts.
• Support Treasurer and finance administrator in book keeping and development of Budget.
Parish communications:
• Manage all parish correspondence, including post, e-mail, website email and answer phone.
• Ensure internal and external noticeboards are kept tidy and up to date.
• Assist with keeping the parish website up to date.
Management of premises and lettings:
• Manage lettings to the Hall and Fowler Newsam Hall, including ongoing relationships with existing hirers and acting as first contact for potential customers. Oversee collection of rent.
• Maintain relationships with tenants of the flats owned by the church and Fowler Newsam Trust. Act as first point of contact for enquiries and resolve issues as they arise.
• Support Buildings team in the management of buildings improvement projects. Participate in discussions about future buildings improvement projects.
Charitable Trusts:
• Maintain financial overview of spend on Emily Robins and Fowler Newsam charitable trust.
• Support Vicar, church wardens and church secretary in potential administrative reforms to the two charitable trusts.
This list of responsibilities is not intended to be exhaustive and is subject to review in consultation with the Vicar.

Computer literate; proficient in Word and Excel; experience in using databases. Good communication skills, both written and verbal. Organised, ability to work alone and within a team. Good understanding of basic maths and confidence working with numbers. Ability to process information, and a good understanding of filing systems. Willingness to work within a church context. Understanding of facilities management.