Administrator

At Gloucestershire Health and Care NHS Foundation Trust (GHC), we provide joined-up mental health, physical health and learning disability services to people of all ages across Gloucestershire. We run community hospitals and provide care and support in people's own homes and in a range of other locations across the county. We are on a mission to enable people to live the best life they can and we have a vision to work together to provide outstanding care. We put people at the heart of our services, focusing on personalised care by asking 'what matters to you'. We're passionate about making sure that everyone can contribute to achieving our mission and we are continually working to support healthy and happy high-quality teams in all areas of the Trust. Our application process aims to understand each candidates knowledge, skills and experience. We have found that candidates that use AI to generate their answers can lack specificity and fail to address key criteria outlined in the job description. It is really important to personalise your application to convey your individual skills, knowledge, and experiences effectively and for us to understand why you are applying for this role with GHC. We discourage over reliance on AI-generated applications as it will lessen your chances of success in securing an interview with us .,

• Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment
The Musculoskeletal Advanced Practitioner Service provides an assessment and treatment service locally to patients. The MSKAP Team work collaboratively across the MSKAP Pathway and the Admin Team are expected to support each other in the same way. The role will involve working in the department with daily patient contact either face to face or via telephone calls. This role also requires interaction with a varied staff group both internal to this organisation and within the wider Gloucestershire service regarding referrals, enquires and patient pathways with the support of the admin team and clinicians., · To provide general administrative support to the MSKAPS Service · To support the delivery of a comprehensive administration and support function to the MSKAPS Service to meet the needs of patients, service users and visitors. · To provide initial support to those who contact the department with enquiries over the telephone. · To make appointments for new and follow-up patients attending the MSKAPs assessment clinics using SystmOne and IT systems. · To ensure all relevant documentation is added to the patient record prior to consultation. For full and detailed information on the job description and personal specifications please see attached documents., · To make appointments for new and follow-up patients attending the MSKAPS Service clinics using SystmOne and IT systems · To make appointments for new and follow-up patients within specified target dates. · To provide general administrative duties i.e. check appointment times, make appointments, cancel clinics and be responsible for the full utilisation of available patient appointments etc. · To deal with telephone enquiries, taking accurate messages, booking and cancellation of appointments and informing staff as appropriate. · To accurately input data on the computer systems. · To use the SystmOne appropriately as required. · Providing short-term cover for colleagues during sickness and annual leave, and adopting a flexible approach when required by the needs of the Service · To provide general clerical support to the clinicians in the MSKAPS Service. This includes dealing with requests for stationery, general enquires etc. · To work with members of the team to maintain/support service practice and procedures. · To ensure that all clerical tasks are completed within required standards and specific timescales. · To work constructively with colleagues to ensure an efficient service to patients is maintained. · To maintain confidentiality at all times. · To liaise, as appropriate, with General Practitioners, health care professionals and other departments. · To deal with patient telephone complaints as they arise, calmly and appropriately reporting to the Clinical Lead as required. · To be able to converse with patients and their representatives on the telephone, this includes dealing with people whose first language is not English or those who are hard of hearing. · To participate in the Department Appraisal process and Individual Development review. · To participate in the Departmental audit as required. · To participate in Departmental In-service training as and when appropriate. · Any other duties as required by the Clinical Lead/Admin Lead.

We have in excess of 5000 staff working over 50 sites, providing a diverse range of services. We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity and provides a sense of belonging and trust. The annual NHS Staff Survey gives our people the opportunity to tell us about their experience working at the Trust. For the 2023 survey just over 2800 colleagues gave us their views (58.5%). It was great to see from the results that colleagues are saying that: + 89.7% believe they are making a positive difference to patients/service users; + 73.3% would recommend the organisation as a place to work; + 82.4% agree that care of patients and service users is the organisations priority; + 76.7% would be happy with the standard of care for a friend or relative Our results put us as 5th nationally as a Community, Mental Health and Learning Disabilities NHS Employer of Choice and 1st equal amongst all NHS Provider Trusts in the South West. However, we know we have more to do and will continue to drive forward our commitment to making GHC a Great Place to Work.

When joining us, as well as becoming part of a team that makes a difference, we also offer: + Free car parking at many of our sites + 27 days leave plus bank holidays, increasing up to 33 days with long service + A broad range of training and development opportunities, including apprenticeships up to Level 7 qualification. + A multi-professional preceptorship programme for all Newly Qualified; Nurses, Nursing Associates, Internationally Educated Practitioners, Allied Health Professionals and Return to Practice Practitioners. + Generous NHS pension and enhanced pay when if you work unsocial hours + Flexible, family friendly and agile working opportunities + Recognition and long service awards + Fast Track physiotherapy + Our Wellbeing line + Access to discounts and salary sacrifice schemes; including Cycle to Work, Car scheme and discounts on travel, leisure and retailers. Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date. Good luck with your application. For more information please see the attached 'Additional Information for Applicants' document.