Administrator (9 month FTC)

Provide proactive and professional administrative support (overall and with specific projects) to the Business Operations Specialist (BOS) / Business Operations Manager (BOM) in addition to support to the wider admin team as required. Duties include (but are not limited to) the following main areas of responsibility. MAIN RESPONSIBILITIES:

• Assisting with the preparation of proposals, briefing notes and assessor contracts.
• Typing, producing and amending specific project related documentation and correspondence (reports, letters, etc.)
• Assist as required with logistical and travel arrangements for projects
• Maintain project management system and financial database, taking responsibility for data accuracy and completeness
• Using financial reports to help prepare and issue client invoices, including complex expense breakdowns
• Maintain electronic and paper files, ensuring these are kept complete, up-to-date and in good order
• Assist with helping to prepare and issue client certificates
• Data entry, maintaining Excel spreadsheets and amending SharePoint database as required
• Providing ad-hoc support to Partners and Project Managers regarding project coordination, research, tracking budgets etc
• Other related duties as required
  
  Essential
Desirable
• Strong relationship building skills and an excellent team player
• Good working knowledge of Word, Excel & PowerPoint
• Strong interpersonal skills - with the ability to deal effectively with a wide range of people at all levels from all over the world
• Able to react quickly and positively to change, and to adapt within a fast-moving working environment
• Good oral and written communication skills
• Ability to manage multiple projects, including strong time management skills and ability to work independently
• Excellent organisation and numeracy skills
• Demonstrates good time management and ability to prioritise; ability to multi-task
• Demonstrates a "can-do" attitude; capable of stepping outside basic job role
• Knowledge of Sharepoint
Experience Essential Desirable
• Educated to A-level or equivalent standard (minimum of grade C in Maths and English GCSE)
• Accurate typing (minimum speed 40 wpm)
• Familiarity with using databases
• Previous administration experience required preferably within a professional environment