Administrator - CEO Office

Open only to applicants from Hampshire & Isle of Wight NHS system, which is limited to NHS Hampshire and Isle of Wight, Southern Health Foundation Trust, Portsmouth Hospitals University NHS Trust, Isle of Wight NHS Trust, University Hospital Southampton Foundation Trust, Solent NHS Trust, South Central Ambulance Service or Hampshire Hospitals Foundation Trust.

This role is an exciting opportunity for an enthusiastic and eager-to-learn individual to be in the office of the Chair and Chief Executive.

A highly varied role where no day is the same in the Chief Executive Office. We are looking for an individual with quick thinking and judgement, a positive attitude, calmness and empathy. The role reports to the Head of Office working extremely closely with the Executive Assistant to the CEO.

Frequent travel will be required around Hampshire, Isle of Wight and our offices and venues. This role is primarily office based with an average of one day per week working from home., You will be the lead person for supporting the Chief of Staff, Director of Corporate Governance and Director of Communications and Engagement. You will be involved in organising meetings and events, preparing meeting packs and papers, supporting with HR processes and onboarding, attending selected meetings which will require action notes/minutes to be taken, working with complex calendars, preparing agendas/documents and following up on action points. This role will require confidence to liaise with internal and external stakeholders, acting as a point of contact on behalf of the Chair and Chief Executive's Office.

To provide a comprehensive and efficient secretarial and administration service to the Chief of Staff, Director of Corporate Governance and Director of Communications and Engagement. This includes supporting key areas of work and being the main point of contact for on the day support.

To assist the Chief Executive Office with day-to-day admin tasks. To prioritise on a daily basis ensuring the smooth operation of the office area and processes. The role requires handling comprehensive and sensitive information and correspondence, document management, diary management and ad hoc project work.

To work in a flexible and co-operative way, travelling around Hampshire and Isle of Wight providing support to the Senior Team. This role is primarily office based with an average of one day per week working from home.

We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.

We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life.

We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.

Here is a summary of some of the benefits and services which are on offer to staff:

27 days paid minimum holiday and bank holiday entitlement

NHS pension scheme

Sick pay policy

Occupational health services including staff counselling services

Flexible working and family friendly policies

Flexible retirement and retirement vouchers

Health Service Discounts - offers for stores, travel, equipment etc.

Successful candidates will be subject to a six-month probationary period