Administrator | Chicksands Barracks

Here at VIVO we are looking for an Administrator to support the site team at Chicksands Barracks.

You will be responsible for providing administrative support to the site and facilities management team to deliver planned and reactive maintenance, and small billable works for replacement assets. You will attend meetings and take minutes, and also compile and maintain reports to monitor business performance.

Other Key responsibilities include;

Where required, maintain the office filing system in accordance with VIVO policy, both electronic and hard copy files.
Support the ongoing completion of Quality Assurance, Health & Safety, Security & Fraud and Sustainability processes and initiatives.
Work in compliance with VIVO processes and share effective ways of working within the VIVO contract.
Assist in the resolution of complaints in a timely and satisfactory manner.
Support the helpdesk in responding to requests for information and advice regarding the department.
Support the IT department with on-going system developments including testing of new updates and bug fixes.

You must be proficient in IT Packages, including Microsoft Excel and data reporting.

You must have previous experience in a fast-paced administration role.

You must have some experience working in a customer facing role.

You must have some experience in minute taking.

It is desirable that you are familiar with CAFM system.

This role will require you to travel to remote sites weekly therefore it is essential that you hold a clean and valid UK driving licence or can travel to remote locations without the use of public transport.

It is desirable that you have experience of operating within an MOD environment and have familiarity with geography and establishments within area of responsibility.

You must be able to pass SC Clearance to be considered for this role.

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

What we do
We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.

Up to 6% contributory pension scheme
25 Days annual leave
Volunteer leave
Established reward and recognition scheme
One paid professional subscription
Life Assurance Policy
Employee discount and reward schemes
Interesting, varied, and enjoyable work
A company that recognises your contribution
Training opportunities and qualifications within a supportive environment to ensure career progression