Administrator for Looked After Children

To provide a comprehensive secretarial and administrative service to the Looked After Children Health Team including communicating with the public, dealing efficiently with correspondence without reference, and regular inputting of client details onto the database.
To support the Named Nurse for Looked After children with identified tasks e.g. maintenance of staff records (annual leave, sickness, supervision), arrangement and taking minutes of meetings, monitoring key performance indicators, training compliance
To support the Looked After Children team to meet its statutory requirements for Looked After Children aged 0-18yrs, To manage efficient office systems, primarily SystmOne, and provide secretarial support to the Looked After Children team / team lead
To deal in a professional, helpful and sensitive manner with clients, staff and other professionals and agencies, by telephone or face to face
To give or receive messages from staff and external agencies, which may be of a complex and sensitive nature
To use appropriate databases, for instance the CCHIS and SystmOne for person tracing, searching for client NHS numbers, to obtain information about GP registration or to find correct client details
To share and cascade relevant written information to team members as required.
To manage and maintain systems for the filing of client records, including processing of new registrations and despatch of client records (i.e. to other HCP teams, CCHIS, and archive storage)
To maintain confidentiality at all times when dealing with sensitive Trust information.
Please see attached JD and PS for further information.
At the heart of how we operate is our Trust values:
+ Compassionate Care
+ Working Together,
+ Achieving Ambitions
+ Delivering Excellence
Our values are fundamental to the high-quality care we provide to the people who need us. We are proud to be a community that cares, delivering our services as a team whilst supporting our employees as individuals.
We are committed to being an inclusive employer that actively promotes equality and challenges discrimination. We embrace and celebrate diversity, encouraging applications from individuals of all backgrounds. We particularly welcome applications from candidates with an ethnically diverse heritage, those with disabilities, and individuals identifying as part of the LGBTQIA+ community. Our aim is to grow a workforce that reflects the diversity of the communities we serve.
We strive to create an environment where every individual is valued and respected. Our recruitment process is designed to support candidates who require reasonable adjustments and to accommodate the needs of applicants.
This post may close earlier than the published closing date if sufficient applications are received.
Correspondence relating to this vacancy will be conducted electronically, please ensure you check your emails, including your junk folder. If you have not heard from us within two weeks please assume your application has been unsuccessful on this occasion.

An exciting opportunity has arisen for an Administrator with good communication skills and excellent organisational/clerical abilities to work with the West Sussex Looked After Children team.
You will need the ability to work independently and collaboratively with team members and other administrator/s in the team. The post requires a flexible approach as it involves working with differing disciplines. The ability to work to deadlines, under pressure and without supervision is essential.
The following skills are essential to the role:
+ Experience with databases such as SystmOne
+ Knowledge of Microsoft Office programs, especially Word and Excel
+ Excellent telephone manner and communication skills
+ A robust understanding of strict confidentiality
The successful candidate will be expected to liaise with a range of internal and external professional teams, book venues, order stock and manage stock control of resources, create and maintain databases and spreadsheets, and maintain an accurate filing system.
This is a part-time role for 22.5hrs per week, based in Haywards Heath but a willingness to occasionally travel to other West Sussex bases is essential

We are the main provider of NHS community services across East and West Sussex. Our 6,000 staff serve a population of 1.3 million providing essential medical, nursing, and therapeutic care to adults and children.
Why work for us?
+ Positive 2023 NHS Staff Survey results, scoring highly in compassionate culture & leadership, and staff wellbeing support

+ Supportive flexible working patterns such as: part time, flexi time, annualised hours, and flexi retirement options
+ Excellent training and development opportunities
+ Research opportunities
+ Cost-effective workplace nurseries in Crawley, Hove and Brighton
+ Thriving BAME, Disability and Wellbeing, LGBT+ and Religion and Belief staff networks
+ Level 3 accredited Disability Confident Leader, committed to creating inclusive workplaces
+ Veteran Aware Trust, achieving accreditation from Veterans Covenant Healthcare Alliance (VCHA)
+ Located in stunning Sussex, with easy access to the South Downs and the coast
+ Access to a wide range of benefits and discounts for NHS staff
The Looked After Children team is a friendly community-based team working from 3 main bases, Worthing, Haywards Heath and Chichester