Administrator - Lease Advisory - Bristol

Services

• Create and manage job files in accordance with audit guidelines.


• Carry out Anti Money Laundering and Conflict of Interest checks for property transactions and all other compliance procedures.


• Maintain and update the company databases and systems.


• Strong ability in Microsoft Office is required, particularly in Outlook, Word, Excel and Powerpoint and Adobe.


• Produce all correspondence, documents, reports and presentations to agreed deadlines, copy typing and document binding.


• Possess an ability to take telephone queries and provide detailed feedback to the Surveyors when and if required and setup conference calls as and when required.


• Maintain effective systems for filing, information retrieval, the reproduction of documents when required and file archiving.


• Generate invoices as and when required.


• Generate expenses for members of the department as and when required.


• Carry out credit checks on companies via approved software channels.


Communications


• To produce reports and letters as appropriate, including initiating correspondence that follow standard LSH formats and ensuring appropriate attachments are enclosed.


• Take part in regular Divisional or office meetings to forward plan, give feedback and keep up to date with objectives in order to provide a pro-active support service.


• Build and maintain good relationships both internally and externally, communicating professionally and effectively at all times.


• Answer the phone and deal with telephone queries/messages as appropriate.


Diary Management


• Co-ordinate team diaries where necessary, Organise travel and accommodation arrangements when required.


• Arrange meetings and other events for the department, including booking meeting rooms, equipment etc.


Team Work

• Work flexibly to ensure that the work of the Division is covered as appropriate.


• Liaise with the other support staff within the wider business to ensure that work is completed to given deadlines and to a high standard.


• Work flexibly to ensure that admin cover for the Division is provided at all times throughout the day.


General

• Any other duties commensurate with this level of post
  
  A positive attitude.


• A keen eye for detail.


• Clear and concise communication


• Organised.


• Ability to identify and progress work priorities.


• Ability to work as a team member, being flexible and supportive of other team members.


• Experience with systems and applications including Microsoft Office.


• Excellent typing abilities.


• Experience of organising filing, diary management systems etc.


• Ability to format reports and spreadsheets


• High level of written and oral communication skills
  
  Lambert Smith Hampton is a leading and progressive commercial real estate consultancy with a network of offices across the UK and Ireland. As a business we work with investors, developers and occupiers in both the public and private sector.