Administrator- Monday - Friday - London

On-Boarding

• Check right to work documentation and ensure information is recorded on appropriate systems.


• Ensure offer letters and contracts of employment for all new colleagues are requested from the People Team in a timely manner.


• Ensure all other associated new starter paperwork including DBS applications (if applicable), proof of right to work, references, personnel file set up etc are filed and updated regularly.


• Always ensure compliance of safeguarding and safer recruitment procedures (if applicable).


• Support management team with the induction process and assist with ensuring all probation reviews are saved to personnel files.

HR Database and Reporting

• Support management with staff queries on the HR systems.


• Ensure all personnel files are up to date and filing is carried out regularly; ensuring all personal data is correctly filed and stored; close, store and archive leavers' files as per guidelines.


• Ensure tickets are raised with the People Team to action 'change of details' letters for colleagues of all levels and associated paperwork i.e., change to salary, bonus confirmation, promotion letters, change in working patterns and general correspondence in line with role entitlement.

General Administration Duties

• Provide full administrative support to the site management team responsible for producing documents, reports, meeting minutes.


• Respond to reference requests for current or pre-existing colleagues.


• Ensure company processes are being followed (eg Return to Work, absence recording etc) by all management, reporting any breaches of company policies direct to the Account Director.


• Assist the management team in ensuring all training records for staff are accurate and up to date.


• Ensure appropriate security for all employee related data, with strict observance of departmental confidentiality and data protection.


• Check the Fourth System daily to keep up-to-date records of staff working schedules - resulting in an accurate up-to-date labour forecast (including agency cost) for budgeting purposes, and the actual labour for payroll.


• Manage administrative systems for diary management and the coordination of holidays within the site team.


• Assist management with recruitment on a daily basis.


• Liaise with Payroll department regarding payroll issues if necessary.

What's in it for you?

We are specialists in-house staff dining that tops the high street, hospitality and corporate fine dining for any and every occasion, and front-of-house services that create a lasting first impression.

We don't offer a one-size-fits-all service solution - there's no fun in that. Our services go beyond expectations and are crafted to suit every individual client. What's more, we take the health of our customer to heart and our ideas take delicious food and drink to the next level. With our clients' wellbeing objectives as our steer, we create a buzzing and social experience that sustains, motivates and supports in achieving a happy and healthy workforce.

It is a proven approach, with our delighted clients ranging from financial institutions and media companies, to stunning conference venues and high-tech workspaces. In fact, our clients are so delighted with what we provide, they rarely look elsewhere!

Working with Vacherin has its perks! People are at the heart of everything we do, so we've developed a range of benefits to keep you happy.

• Personal Development and Training opportunities


• Life assurance scheme


• Pension scheme


• Holiday allowance


• Private medical eligibility


• Eye care


• A great wellbeing strategy - including access to our Employee Assistance Programme, salary finance


• Family friendly support


• Regular social events and communication with our leaders


• A holiday purchase scheme


• Volunteering days


• Professional subscriptions


• Recognition schemes and people awards


• Long service awards


• Access to some great high street discount vouchers


• Cycle to work scheme


Vacherin officially formed part of CH&CO Catering Group Ltd in 2021.
Partnerships, Innovation, Integrity, Quality, Fun