Administrator (North West Leadership Academy)

Work with the team to provide appropriate administration support.

To arrange appointments/complex meetings as required by the team by communicating directly with staff at all levels as appropriate, both internally and also externally. Communicating directly with other NHS and non NHS organisations.

Arrangement of meetings, events and conferences, including the booking and notification of venues, booking administration, ordering the catering, and ensuring necessary documentation is dispatched appropriately prior to the meetings.

Attend meetings as necessary, and prepare agendas, take minutes, prepare action sheets and other papers and undertake follow up actions as and when required.

Ensure an effective paper/computer filing system is maintained, that avoids undue duplication but allows for the efficient filing, storage and retrieval of papers and correspondence as required.

To receive, handle and forward as necessary, incoming correspondence, which may be of a highly confidential nature. Ensuring to use the Caldicott Guidance.

Raise purchase orders using Oracle finance systems.

Administration support for the DPS (Dynamic Purchasing Systems).

Support Finance with month-end reconciliations, monitoring of budget sheets, raising invoices, liaising with Blackpool Finance/Payroll teams and tracking payments.

The Administrator role is a key part of our organisation to ensure that high quality administration support is always provided, supporting the NHS North West Leadership Academy to function effectively. Attention to detail and highly effective organisational skills are key to this role.

The NHS NWLA is a mature and agile leadership development organisation, committed to the co-creation and commissioning of high quality, impactful leadership development. A member-led organisation, the NHS NWLA is hosted by Blackpool Teaching Hospitals NHS FT and has a long-standing reputation for meeting the needs of its member organisations and delivering on regional and national leadership development priorities.

The postholder will be employed by Blackpool and will work to the specific requirements of the NHS NWLA which operates as a member-led organisation. The candidate briefing pack will provide further detail of the NWLA operating model.

We fully encourage applicants from all backgrounds and lived experiences, who can bring diversity of thought and experience to the role. We aim to fully support any reasonable adjustment and general adjustment requests during recruitment and after appointment.