Administrator - Paediatric Liaison Health Visitor Team

An exciting opportunity has arisen for a Administrator to join our Paediatric Liaison Health Visiting team, which is part of the North Mid in the Community 0-19 service. We are looking for someone who is professional, well-organised, team orientated and highly motivated . Who will be responsible for providing effective and efficient administration support to the Liaison Team and contribute to the smooth functioning of the service., Regular email/telephone liaison with external agencies.
Efficiently prioritise work and meet deadlines, as the service requires.
Regular collection/ return and the processing of A&E attendance cards for children 0-19 years old.
Updating excel spreadsheets.
Collating data.
Minute Taking as necessary.
Regular use of spreadsheets, word documents. and hospital data systems.
Working in line with various local policies and protocols.
Assist in the maintenance of records, filing, scanning and photocopying.
Any duties essential to the comprehensive administrative support service you will provide.
The post holder will be an active member and contribute to the effective operation of a multi-disciplinary team.
Dealings with matters relating to clients and staff is of a highly confidential nature., + Daily Mon-Fri collection/ return and the processing of A&E attendance cards for children 0-19 years old.
+ Dealing with referrals to the service, saving, scanning and uploading documents, according to local procedures.
+ Working with and supporting all Paediatric Liaison Health Visiting team members
+ Maintaining Spreadsheet. ensuring accurate and timely entry of necessary client data
+ Entering onto RIO ensuring accurate and timely entry of necessary client data
+ Implementing and maintaining effective client and systems ensuring client records are kept safe, confidential, up to date and accessible.
+ Processing Data Protection enquiries, liaising with clinicians and external agencies to ensure that all necessary information is provided in an efficient and timely manner.
+ Attending and participating in meetings. Minute taking, e.g. Monthly Team meetings and professional meetings as required, distributing as appropriate and taking administrative follow-up acting on own initiative.
+ Undertaking administrative duties, e.g. Scanning, photocopying, uploading documents, emailing other professionals.
+ Using email, RiO, Medway/Careflow, intranet, Internet and Microsoft packages as required.
+ Answering Telephone/email enquiries as required.
+ Providing cover for Admin staff during periods of leave and sickness.
+ Ensuring security of the premises when leaving.
+ Handling both routine and urgent matters using initiative and with minimal supervision.
+ Undertaking any other duties commensurate with the level of the post as required ensuring efficient and effective running of the department/section.

North Middlesex University Hospital NHS Trust is a medium sized District General Hospital based in Edmonton in Enfield, North London. We serve a diverse multicultural population largely from the London boroughs of Enfield and Haringey. Many of our patients live in wards that are within the 5% most deprived in the UK and a large proportion of our patients were born abroad. This makes it both a fascinating and a challenging hospital to work in.
Over the last decade, we have rebuilt almost all of the hospital and now have facilities that we are proud to work in. We employ over 3,500 staff, more than half of whom live locally. We encourage apprenticeships from the local community and work closely with our local Health Watch.
We are primarily an emergency led hospital with more than 90% of our bed days being used for patients admitted via our emergency and ambulatory units. As well as offering everything you would expect from a major acute hospital we have a number of tertiary services treating patients with HIV and Sickle Cell Disease and a large cancer and radiotherapy service. We also run our local community Sexual Health Clinics.
Enfield Paediatric Liaison Health Visiting Service is part of the The Community division 0-19 Service, Health Visiting service and provides timely patient information sharing, to ensure the best outcome for the patient whilst also identify and addressing health inequalities.