Administrator - Sandbach (18hrs)

Purchase Orders

Inputting Purchase orders into mfour for garage / Sandbach Terminal / Transport & Office on a daily basis. Obtaining authorisation as per the purchase order mandate. Scanning orders into Document Management. Receipting orders where goods have been received.
Self Billing

To administer and control self billing processes on a weekly basis.Creating and distributing Self Bill to 3rd party subcontractors, checking all documentations is received and investigating price / quantity issues with order originator, keeping records
P2P Report

Run the daily P2P report resolving any queries internally and with suppliers for invoices that have been rejected through OCR system.

providing explanation for variance and obtaining authorisation
Deal with supplier queries obtaining credit notes where required.
email resolved queries to head office to enable processing and payment
Invoice Management

Sending new invoices to head office updating the invoice with the correct Purchase order information

Fuel Surcharges

Maintain fuel surcharge spreadsheet, checking hauliers are charging in line with agreed procedures, raising purchase orders in Mfour (in house system) and processing invoices

Tank Washes

Raise Purchase orders for tank washes checking that the correct registrations and trailers are being charged
Snap Account

Raise Purchase orders for snap account checking that the correct registrations and trailers are being charged

Mandatory Reports

Running & filing mandatory reports in line with the mandatory report schedule.

Proficient level of written and verbal English.
Experience:
Proven experience in a similar role (customer facing role essential).
Working within a fast paced environment
Knowledge:
Intermediate to Advanced knowledge of MS Office and CRM
Personal Skills & Abilities:
High level organization skills
Strong and accurate data entry & typing skills
Ability to liaise and build rapport with a wide range of contacts both internal and external
Problem Solving.
Excellent communication and interpersonal skills, including a polite and courteous telephone manner.
Commitment to continuous improvement and ability to deal with change.