Administrator - Sandbach (30hrs), maternity cover

To log & verify incoming demurrage from subcontractors verifying the following information
checking times claimed against proof of delivery
check that the subcontractor has adhered to the delivery window
Raise Purchase orders / receipt and scan into document management for 3PL claims
To inform credit control via daily email of charges that have been verified to enable recovery of charges form customers.
To check that all demurrage reported has been actioned producing a monthly report for the office manager outlining demurrage recovered / not recovered

Demurrage (Core Fleet)

To log and verify incoming demurrage from Brenntag core fleet drivers onto a spreadsheet
Check that the customer delivery window has been met
Check times claimed against Transend / proof of delivery
To inform credit control via daily email of charges that are verified to enable recovery of charges form customers.
Reconcile from driver timesheets unclaimed demurrage from report provided from Widnes
To check that all demurrage reported has been actioned producing a monthly report for the office manager outlining demurrage recovered / not recovered

Demurrage (Recharges)

To raise monthly invoices to direct customers on a monthly basis ensuring that the relevant purchase orders are obtained.

To log and control recharges to Brenntag depots & depot customers on an ongoing basis, costs to be journaled on a monthly basis

Proof of Deliveries

Proof of deliveries (delivery debrief) - Inputting times into mfour
Scanning into the shared drive all POD's from Core Fleet & 3rd party hauliers
Filing all pods into date order and managing archive documents

Proof of Delivery Requests

To manage the Admin outlook inbox and obtain proof of deliveries as requested from depots / customers

P2P Report - Product Invoices

Manage the P2P report for Product invoice variances. Investigate and obtain authorisation for variances or credit notes from supplier
Scanning Purchase Orders

Scan into document management signed purchase orders in line with company procedures

Vision - Working Time Directive

To update the Vision system with holiday and sickness information to enable accurate working time directive reporting.

Mandatory Reports

Running & filing mandatory reports in line with the mandatory report schedule.
Cover for Department Absences

To cover the following task during absence
Purchase Orders
Self Billing
Forwarding invoices to Head Office

Proficient level of written and verbal English.
Experience:
Proven experience in a similar role (customer facing role essential).
Working within a fast paced environment
Knowledge:
Intermediate to Advanced knowledge of MS Office and CRM
Personal Skills & Abilities:
High level organization skills
Strong and accurate data entry & typing skills
Ability to liaise and build rapport with a wide range of contacts both internal and external
Problem Solving.
Excellent communication and interpersonal skills, including a polite and courteous telephone manner.
Commitment to continuous improvement and ability to deal with change.