Administrator / Secretary

To provide a full range of administrative and secretarial services to the Team/Department in support of the effective delivery of services., 1. To support the Manager through the processing & transmitting of patient data using both paper & computerised systems.

2. To attend, record & produce formal minutes of meetings as required.

3. Audio/copy-type clinical letters, medical reports, general correspondence & related clerical work.

4. Co-ordinate meetings/courses for the Team/Department.

5. Prepare necessary papers & information in readiness for attendance at meetings.

6. Prepare statistical information & presentations using different software packages e.g. Word, Excel, Power Point, Outlook.

7. Maintain training records.

8. Assist with the collation of audit data.

9. Co-ordinate bookings of meeting rooms internally & externally.

10. To assist the Team/Department in ensuring that key information is available when required.

11. To receive, open, prioritise and distribute mail.

12. Take telephone enquiries and deal with them appropriately. Be aware of the need for sensitivity and confidentiality at all time.

13. Liaising with other departments both internal & external to the Health Board.

14. Use the Oracle system for ordering stationery supplies & other sundries.

15. Maintain accurate filing systems.

16. To record and report sickness as per UHB guidelines.

17. To retrieve & file patient medical records as and when required.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.

Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.