Administrator / support secretary

To support the Manager through the processing and transmitting of patient data using both paper and computerised systems.
To attend, record and produce formal minutes of meetings as required.
Audio/copy-type clinical letters, medical reports, general correspondence and related clerical work.
Set up and co-ordinate meetings/courses for the Team/Department.
Prepare necessary papers and information in readiness for attendance at meetings.
Prepare statistical information and presentations using different software packages e.g. Word, Excel, PowerPoint, and Outlook.
Maintain training records.
Assist with the collation of audit data.
Co-ordinate bookings of meeting rooms internally and externally.
To assist the Team/Department in ensuring that key information is available when required.
To receive, open, prioritise, and distribute mail.
Taking telephone inquiries and dealing with them appropriately. Be aware of the need for sensitivity and confidentiality at all times.
Liaising with other departments both internal and external to the Health Board.
Use the Oracle system for ordering stationery supplies and other sundries.
To maintain accurate filing systems.
To record and report sickness as per UHB guidelines.
To retrieve and file patient medical records as and when required., Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.
The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

The Child Health Department is looking to appoint an enthusiastic administrator to support the delivery of services within our Child Health Teams
The successful post holder will be a highly motivated team player with sound administrative skills. Computer literacy and typing experience is important for the role. You will be self-motivated and organised and have a flexible approach to work. You will have excellent verbal and written communication skills. A clear understanding of confidentiality issues and being able to work to deadlines is also required. The role will include, database work and administrative duties including cover for colleagues within the Child Health Department at times of service need.
If you are interested in joining a highly motivated team that strives to deliver a patient-focused, high-quality service then we would like to hear from you.

Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health
and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together". We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board's Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic
objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We have challenging times ahead, but we are confident that by tackling these challenges together, we can support people to live healthier lives and reduce the unfair differences in
the prevalence of illness and health outcomes we see in our communities today. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world, but to do so, we need to transform how we deliver services over the
next decade and beyond.
We are a values-driven organisation and out goals will only be realised if our values are at the heart of everything we do. Created by colleagues, patients and their families and carers, our values are:
+ We are kind and caring
+ We are respectful
+ We have trust and integrity
+ We take personal responsibility
As an organisation we strongly believe that it is vital our leaders exhibit the behaviours and values that we expect from all our staff.
We are a teaching Health Board with close links to the university sector, and together we are training the next generation of healthcare professionals, while working on research that will hopefully unlock the cures for today's illnesses
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2024/2025 and will be implemented in November 2024 backdated to 1st April 2024 where applicable., Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.