Administrator to Capacity Management Team

The main duties of the role include general administration duties: registering new patients on PAS system: listing patients on Care Cube Operation lists, arranging transfers from district general hospitals under the supervision of Hospital Coordinator. Shifts cover from Monday - Friday 08.00- 19.00 and Saturday and Sunday 09.00-17.00. WTE 37.5 hrs. The Shifts worked would be 4 for during the week 9.30 x 3 and 1x 9.0 hours Weekends are on a rotational basis with other members of Admin Team, the hours would be 08.00-17.00 both sat and sun and 2 x 10 hours in the week leading up to the weekend being worked., The post holder will be responsible for providing an administrative and secretarial service to the Hospital Coordinators.
The post holder will be responsible for assisting with administrative systems to support both the effective management of beds within the Trust and the implementation of Booking.
PRINCIPAL ACCOUNTABILITIES
The post holder will:
+ Provide the administrative/ secretarial support to the Capacity Management Team.
+ Co-ordinate and distribute the Hospital Bed/Site Management rota each month.
+ PPCI service: register all relevant information onto ICS/PAS and EPR Patient Flow system upon activation of the PPCI bleep in preparation for their arrival into Cath Lab, admit, print labels and deliver to Labs once the patient arrives.
+ Converse daily with the discharge team as to possible swaps and in/out transfers to and from the trust, chase up any delayed discharges of patients and provide ad hoc information regarding the same during weekends.
+ Production of general correspondence such as general reports, rotas and presentations.
+ Allocate Manager on-call for approximately 4 months in advance - ensuring this is done on a rolling rota.
+ Processing referrals for Urgent Inpatient Transfers, registering of all patient information upon receipt and sending referrals to appropriate consultant. Chase up any missing clinical information as required.
+ Update and maintain the Surgical Urgent Database - Keeping records of correspondence, informing referring trusts of operation dates and notifying to stop the necessary medication within the time scales as appropriate. Keeping database up-to-date during patients care.
+ Deal with enquiries by letter or telephone from patients, wards, general practitioners, outside Trusts, other services and agencies.
+ Accept transfer details from other trusts and give loading doses as per protocol, arrange for patient beds in line with transfer guidelines and with the supervision of the Hospital Co-ordinators.
+ Collate information for audit purposes and produce reports.
+ Listing for Cath Lab lists. Update and Amend Ops list as & when required.
+ Booking of Multi-Occupancy Vehicle on a daily basis.
+ Winter Sit Rep Audit - Reporting (Nov-March).
+ Have responsibility for ordering stock and equipment.
+ Arrange for all old documentation to go to Restore Archiving, keeping a database to show this.
+ Carry out all duties required which are consistent with the responsibilities of the grade.
+ Provide cover for a variety of roles within the team
+ Provide solutions to problems and queries as they arise, feedback to Hospital Coordinator as required., + To maintain Personal and Professional development through the Trust's Personal Development planning process.
+ To adhere to the Trust's policies, procedures and guidelines.
CONFIDENTIALITY
All employees must adhere to policies and procedures relating to Information Governance, Confidentiality and Information Security.
RISK MANAGEMENT
The Trust is committed to approaching the control of risks in a strategic and organised manner.
The post holder must be aware of their individual responsibilities as detailed in the Trusts Risk Management, Health & Safety and Incident policies, and those under the Health and Safety at Work Act. This includes the reporting of any untoward incident, accident, potential or actual hazard identified.
We reserve the right to close this vacancy early. Therefore, interested applicants are advised to apply as early as possible.
Please review the job description and person specification carefully before applying to ensure that you meet the essential requirements for the post.
All applicants will be contacted and informed by email whether they were successfully shortlisted for interview.
As part of you pre-employment checks we will be required to obtain satisfactory references. We require at least one written reference from your current or most recent employer. We are only able to accept references from a professional work email address.
From April 2017 the Government plans to extend the requirement to provide a criminal record certificate to Tier 2 visa applicants coming to work in Education, Health and Social Care sectors and to their adult dependants.
If you are a Tier 2 visa applicant and you are coming to work in an occupation defined by the relevant Standard Occupational Classification (SOC) code, you will be required to provide a criminal record certificate from any country you have lived in for 12 months or more in the last 10 years, this is also applicable for your adult dependants.
Employers are expected to implement the Care Certificate for all applicable new starters from April 2015. The Care Certificate aims to equip health and social care support workers with the knowledge and skills which they need to provide safe, compassionate care. We expect all new starters in clinical, patient facing posts (bands 1-4) to complete all 15 standards of the Care Certificate, within their first 6 months with the Trust.
Flexible Working applications will be considered in line the Trusts flexible working policies.
The Trust is a no-smoking site.
We reserve the right to close adverts earlier than the closing date should we receive sufficient applications and so urge you to submit your application as soon as possible.
Please note UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are also not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine whether you would be eligible for sponsorship if you were to gain a conditional offer for this role.

An exciting opportunity has arisen to work as part of the Capacity Management Team administration team. The post is for a Band 3 FTE Permanent position.
Are you enthusiastic about working in a specialised environment with an unpredictable workload? Would you like to be part of an exciting evolving team? If so we have the role for you.
You will be able to demonstrate the ability to take responsibility for completion of tasks and be capable of working under continued pressure.
You must have excellent communication skills and have a proven ability to work to deadlines as well as being able to manage your workload. Computer skills and previous NHS skills are required.

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.
We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine including adult cystic fibrosis and diagnostic imaging, both in the hospital and out in the community.
We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.
Heart and lung disease continue to be amongst the biggest killers in the UK and the communities we serve are marked by increased prevalence of cardiovascular disease, higher levels of heart failure, hypertension, coronary artery disease and an ageing population.
Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and facilitated by technology. New and upgraded clinical areas are designed with patients and families fully involved to deliver their needs.
As part of our long term plan, we aim to form strong clinical and organisational relationships where possible. There is clear evidence that partnerships improve patient care and enhance quality and we aim to collaborate with a range of other providers and professionals with the aim to extending access and improve quality.
Our vision is underpinned by five strategic goals:
+ Quality: to deliver the highest quality, safest and best experience for patients and their families by providing reliable care
+ Service and Innovation: to develop our service portfolio for patients by developing innovative models of care
+ Value: to maintain financial viability, enhance service delivery and develop new models of care to improve the health of our patients and safely reduce costs
+ Workforce: to be the best NHS Employer by 2019 by attracting and retaining the best staff to deliver excellent patient care
+ Stakeholders: to develop productive relationships with key stakeholders in order to enhance our profile and reputation.
Our Mission
"Excellent, Compassionate and Safe care for every patient, every day", As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.
We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.
We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.
Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.
Please visit our website - https://www.lhch.nhs.uk/
Please follow this link for a tour of our site - https://bit.ly/36ylsoq