Administrator - UK Wide

We are currently seeking a dedicated and organised Administrator to join our team on a 6 month temporary contract at our Head Office. This role will be based in Suffolk. Role Purpose: The Project Administrator will coordinate and assist the efforts of the Project Management, Engineering and Design Teams involved in the execution of specified projects. Liaising with a wide range of internal stakeholders to ensure that all project processes and functions are supported to ensure timely and effective project delivery. Interfacing with our client on project administration is key to this role.What you'll be doing As a Administrator you'll:

• Ordering plant and material from internal and external supplies - arranging transport if required and liaising with Plant Desk if repairs/replacements are necessary.
• Enter all Waste / Special Waste Transfer notes onto the Environmental Database at the end of each month. Check all new subcontractors have full licenses and enter onto database
• Control of all Incoming and Outgoing Correspondence, Project Files , Standards Library, Design Log, Minutes of Meetings and other project related documentation.
• Issue and maintain Site Start up Packs for Contracts
• Prepare documents for close out of contract meetings and submit documents to client as required. Take meeting minutes as required by the Project Manager
• Checking that all vehicles are allocated to the correct contract on a weekly basis, monitoring permit to drives and drivers report. Use of the Masternaut system would be advantageous.
• Ensure general health and safety is maintained and project related administration duties carried out in line with Business Management System as and when required
• General duties for example: Minutes of Meeting, Photocopying and Scanning and any other ad hoc assistance as required by the company.
  
  Must have previous experience of working for a reactive business
• Good organisational skills
• Highly organised
• Self-starter capable of meeting tight deadlines
• Good communication skills - verbal and written
• Good forward thinker and planner
The following qualities/experience are desirable:
• Articulate and persuasive
• Adaptable and able to respond to change.
• Actively involved
• Ability to perform consistently under pressure
  
  What makes Balfour Beatty a great place to work? Is it the limitless career opportunities, our inclusive culture, the scale and complexity of our projects or working alongside the industry's finest experts? Hear from our colleagues across the UK, US and Hong Kong on why you should shape a career at Balfour Beatty. Visit our website to find out more and explore our exciting career opportunities: www.balfourbeattycareers.com #ShapeEverything, Balfour Beatty is a leading international infrastructure group. We finance, develop, build, and maintain the vital infrastructure that we all depend on., Balfour Beatty's Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.
From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects., At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits: - Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow. - 25 days paid annual leave (pro rata) - Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave - Pension, share incentive plan, volunteering leave, recognition schemes and much more…