Apprentice HR & Payroll Administrator

Working across all areas of Human Resources under the direction and supervision of the Head of People & Development support the central HR team, in a range of administrative tasks and maintaining the Human Resources Management systems (HRIS) in the delivery of a high-quality HR provision to the Trust's schools. You will also work closely with the Senior HR System and Pensions Administration Officer handling payroll and pension activities., 1. First point of contact for all HR and systems queries by telephone and email on a daily basis. Oversee the HR Team email inbox, responding to email enquiries within 24 hours of receipt and in line with Trust policy and practice. Ensure emails are escalated to an appropriate member of the HR team, if unable to respond to query.
2. As directed by the Senior HR System and Pensions Administration Officer, assist with the regular monthly checks of academies Teachers Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) payroll and pension reports, managed by the Trust's Payroll Bureau Service, ensuring corrections are uploaded to Payroll Bureau.
3. In conjunction with HR colleagues, analyse and produce data and reports for both the Trust and academies to complete or inform statutory returns and other management information reporting purposes with accuracy and within timelines required e.g. School workforce census, Single Central Record, monthly ONS surveys, staff surveys, missing data reports, sickness absence reports, long service annual leave increases etc.
4. Provide effective and timely administration of the online Trust benefits schemes and other such initiatives or HR provision e.g. Sodexo Benefits platform, NUS card, Specsavers Eye care vouchers, Occupational Health referrals etc.
5. Support the Recruitment Co-ordinator in all areas of the candidate journey from recruitment to onboarding, including recruitment fairs, supporting academies with advertising job vacancies, producing contracts of employment and maintaining a register of candidates interested in working for the Trust. Working with the Recruitment Co-Ordinator and academy HR staff, utilise the Access recruitment platform to progress applicants through the process to conclusion. Using Trust templates, ensure documents are uploaded correctly on to the HRIS in accordance with procedure.
6. Support the Head of People & Development with ensuring the Apprenticeship digital account is up to date and that it is updated with new apprentices and staff leavers.

7. Produce Trust ID cards within 2 weeks of an academy's request, maintaining the database to ensure it is kept current, accurate and secure. Responsible for the ordering of lanyards and maintaining sufficient supplies.

8. As directed by HR team colleagues, ensure the HR pages of the Trust's website and portal are up to date, including uploading and removing documents, with an effective filing system in place to ensure policies and documents are accessible for authorised users. The system in place should enable an effective and smooth central HR operation with academies able to easily locate current policies, guidance, procedures and templates.

9. Support the HR team with the ongoing development and updating of the HR manual, Central HR Manual and Systems and Payroll manuals. As directed update the manuals ensuring the most up to date version is available on the Trusts' portal.

10. Support the Head of People & Payroll with the setting up and administration of meetings such as the HR & Finance Network and Joint Consultative Group. Ensure meeting invites are sent out in a timely manner, along with the agenda and minute meetings as required.

11. Support the HR team become a paperless office environment, by ensuring existing paper files are stored electronically. Assist with general administrative office tasks such as photocopying, arranging and servicing meetings and HR training events, managing calendars, updating and reviewing documents and providing administrative support to the HR Team.

12. Contribute to the delivery of the People Strategy and wider vision and aims of the Trust, promoting the Trust and delivering a professional and high-quality, effective and efficient HR provision that is recognised by the Trust and its academies as adding value.