Apprenticeship Admin Coordinator

As our Apprenticeship Admin Coordinator, you will be to support the smooth coordination and administration of processes related to apprenticeship provision. This includes booking and recording End Point Assessments (EPA), maintaining accurate apprenticeship records, tracking administrative milestones (e.g., breaks in learning), and general departmental administration such as minute-taking, data entry, and ensuring stakeholders have access to required systems and tools.

The post holder will work closely with the apprenticeships team and external stakeholders to ensure processes are efficient, compliant, and support the overall quality of the apprenticeship delivery.

Hull College provides high-quality education & training for school leavers & adults, offering a wide range of vocational study programmes, Apprenticeships & degrees.

As one of the largest vocational institutes of its kind in the region, we have one focus - to create careers, not courses. We pride ourselves on this approach & are committed to ensuring our learners acquire the relevant skills, knowledge, attitudes & experience to progress in life, whether that is to seek employment in the industry of their choice or step up to higher education & university.

While dedicated to delivering the very best experiences to our learners, we also extend the same commitment to our staff. We have worked hard to create an environment where all of our staff, no matter what their role, are empowered to inspire & support our vision to create better futures for the people of Hull.

Responsibilities of our Apprenticeship Admin Coordinator:

Coordinate the booking of End Point Assessments for apprentices.
Document and record EPA outcomes in relevant systems.
Liaise with awarding bodies and stakeholders to confirm apprentices' arrangement for EPA and ensure proper registration.
Communicate EPA schedules and outcomes to the apprenticeship team and employers.
Maintain accurate records of breaks in learning, withdrawals, and completions.
Administer learning platforms, ensuring all stakeholders have access to the systems they require.
Undertake scheduled data validation to ensure accuracy with apprenticeship rules and internal systems.
Take minutes at departmental and employer-facing meetings, distributing them promptly.
Prepare and maintain departmental reports and spreadsheets to support monitoring of key metrics such as progress and achievement rates.
Support administrative needs related to compliance and audit preparation for apprenticeship provision.
Act as a point of contact for queries from employers, apprentices, and awarding bodies.
Support Skills Coaches and management in coordinating schedules and resources to support the delivery of apprenticeships
Provide administrative support for e-portfolio systems
Work in collaboration with Data and IT to support the smooth running of apprenticeship systems.
Carry out additional duties as required to meet the needs of the apprenticeship provision.

GCSEs (Grade C/4 or above) including English and Maths, or equivalent English and maths qualification
Previous experience in administration, ideally in an educational setting.
Familiarity with data management and e-portfolio online systems, or apprenticeship tracking systems.
Proficiency in Microsoft Office applications (Excel, Word, Outlook).
Strong attention to detail and accuracy in record-keeping.
Effective time management and organizational skills.

Hull College is committed to safeguarding children and vulnerable adults. All colleagues are expected to contribute to the delivery of their safeguarding strategy and values. In addition, these posts require the colleague to undertake an enhanced disclosure check by the Disclosure and Barring Service.

Please note that this post is subject to regulated activity.

We at Hull College prioritise digital proficiency; all new staff should either be skilled or open to training, looking forward to hearing from you on the last point.