Apprenticeships and Careers Coordinator, Band 5

Are you passionate about engaging and promoting Apprenticeships and Career pathways within the NHS?
We are looking for an Apprenticeships and Careers Coordinator to help to attract and develop a workforce with the skills, knowledge and competence necessary to deliver safe patient care, and to enhance the quality of service delivery in line with our Trust vision of 'Best Care for Everyone' and our 'Journey to Outstanding'.
To succeed in this role, you'll need to have excellent communication and organisational skills, be able to work well under pressure and multi-task under tight deadlines. Experience in apprenticeships, teaching or working with young people is essential in this position. You will be part of an expanding Apprenticeships and Careers team with a positive attitude for attracting people into NHS professions.
Additional working pattern details: Monday - Friday
This would also be suitable for a secondment opportunity
Interview date: TBC, Work collaboratively and co-operatively with others to fulfil apprenticeship strategy and by increasing awareness and engagement of staff at all levels maximise enrolments of recruited and existing staff to apprenticeship programmes. This will include apprentice roles in: Clinical Healthcare, Allied Healthcare Professions, Healthcare Scientists and non-clinical roles within and outside of career pathways at levels 2-7
- To understand and be able to articulate to others potential career pathways; participating in career clinics, engagement and other events to meet and explain to staff
- Ensure learning and development opportunities (including traineeships, apprenticeships, T Levels, functional skills and other learning provision) are promoted, made more accessible and staff engagement is encouraged
- Undertake a range of promotional activities (eg key promotional weeks/events, development of literature, flyers use of intranet, taster sessions, bulletins etc) attend departmental meetings throughout our Trust promoting NHS careers and awareness of work based learning opportunities
- Work with Heads of Department and Heads of Profession to develop a more flexible workforce based on staff competences to improve patient care or support functions and where appropriate
- Provide advice and guidance regarding recruitment, contracting, capability/ performance/ disciplinary and sickness monitoring to department managers and mentors signposting for engagement with formal HR process where appropriate
- To be conversant with Apprenticeship funding: rules and guidance for employers and aware of apprenticeship standard development (trailblazers) and apprenticeship standards reviews and considerate of the opportunities these offer to GHNHSFT existing and recruited staff
- Participate in procurement tendering activities both internally and with integrated care system colleagues to engage External Training, Further Education and Higher Education providers to deliver apprenticeship programmes
- Work in partnership with External Training, Further Education and Higher Education providers to plan and implement programmes of learning which meet Trust and staff needs
- Manage the delivery and evaluation of all externally provided awards/ programmes / apprenticeship schemes. Co-ordinating the organisation and smooth running of the programmes, this may include making decisions on recruitment of candidates, ensuring potential candidates have completed mandatory requirements prior to enrolment eg. literacy and numeracy, arranging dates / times / venues for awareness and induction sessions, requesting candidate progress reports (where applicable against target dates) and evaluation with candidates, managers and providers
- Assist with the organisation of gateway and End Point Assessments
- If required attend apprentice or contract review meetings with External Training, Further Education and Higher Education providers to ensure progress of apprentices and monitoring of contracts
- Engage with recruitment department to support with value-based recruitment
- Maintain effective and professional communication (including permitted social media engagement e.g. filming) with the public, external providers e.g. Further Education and Higher Education providers, Gloucestershire schools and other agencies to cascade information regarding apprenticeship opportunities
- Prioritise work load and delegate administrative responsibilities appropriately to ensure objectives are achieved
- Represent GHNHSFT or department as requested at National, Regional and Trust meetings.
- Liaise with the Manager of Apprenticeships and Careers regarding work streams to ensure continued alignment to Strategic Objectives and where required to propose policy changes in own area and discuss impact of or changes to policies which are the responsibility of other areas.
- Keep up to date with national and local policies, procedures and guidelines in relevant subject areas
- Participate fully in the annual appraisal and continuing professional development opportunities
- To act with Kindness and respect, promoting equality at all times to include individuals by practising anti-discriminatory behaviour, privacy and confidentiality in accordance with Trust policy
- To work collaboratively with GHC and their Learning and Development Team to deliver on the ICS strategy
- To provide guidance and support the activity of the Apprenticeships and Careers Engagement Officer
- Support and liaise accordingly with Apprenticeships and Careers administrative team
Working relationships
Provides, receives and interprets information to and from the following:
- Head of Professional Education, Apprenticeships and Careers
- Associate Director of Education and Development Service
- Heads of Profession and Heads of Department
- Apprenticeships and Careers Manager
- Senior management for all professions and departments
- Corporate Training and HR systems
- People resourcing including HR advisory service and recruitment services
- GHNHSFT Library Services
- External Education Providers / Further Education Providers, Higher Education Institutions
- Integrated Care System 'One Gloucestershire'
- Functional Skills providers
- External Organisations including other Health Service providers and Government funding agencies
Most challenging part of the role:
- Collaborative engagement with a wide range of stakeholders
- Time management and prioritisation to co-ordinate areas of responsibility and workload
- Dealing with a high level of daily activity
- Responding to short time frame demands, telephone and personal enquiries
- To co-ordinate areas of responsibility with differing timescales to meet specific deadlines
- May have to assist with capability/disciplinary process for apprentices
Please see the full job description and person specification by accessing the documents under the Supporting Documents heading.

Organisational, multi-tasking skills and administrative abilities, including report writing skills.
- Passion for creating a workforce fit for the future
- Team player - being flexible and adaptive, demonstrating ability to work confidently in a rapidly changing environment
- Solution orientated, demonstrate ability to problem solve efficiently and to produce creative and practical solutions
- Ability to work under pressure
- Knowledge of Apprenticeship Standards and their delivery
- Ability to engage effectively with a wide range of Healthcare Professionals at all levels
- Awareness of work experience and youth career engagement
- Experience in mentoring and supporting others
- Excellent interpersonal, verbal and written skills; including the ability to communicate sensitively and overcome barriers to understanding, showing empathy and reassurance
- The ability to understand and contribute to the development of training materials, course content
- The ability to review and edit quantitative and qualitative data presented within an Excel spreadsheet
- The ability to produce presentations and other promotional / information materials

Band 5
Join us at an exciting time for Gloucestershire Hospitals NHS Foundation Trust! We have an ambitious plan for our journey to Outstanding and are looking for aspirational, committed individuals to join us, making a real difference to both staff and patients.
As a former winner of England for excellence award: Tourism destination of the year, the beautiful city of Gloucester and the scenic regency spa town of Cheltenham are fantastic places to work and live.
As a hospital Trust we are currently involved in over 100 clinical trials and studies, whilst also providing acute elective and specialist services to a population of over 620,000.
By joining Gloucestershire Hospitals NHS Foundation Trust new colleagues can look forward to a warm welcome and a future full of opportunities and support., Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.