Army - Administrative Officer

4 MERCIAN is the Reserve Battalion of The Mercian Regiment with over 400 soldiers from a wide variety of backgrounds. Our headquarters is in Wolverhampton with 10 locations spread across the heart of England.
The battalion has 2 rifle companies, a support and a headquarters company, each comprising between 75 and 100 solders. These are male and female covering the traditional Infantry roles as well as Chef, HR Staff & Combat Medical Technician.
The Company (Coy) Admin post is an ideal opportunity for an applicant to establish themselves in a lively team within the Headquarters in Wolverhampton. Their daily tasks are to provide clerical support to the Reservists and the civilian staff on site. A superb opportunity to gain knowledge, skills and experience.
This position is advertised at 37 hours per week, Some of the responsibilities that will be required include:
+ Monitoring of a group mailbox.
+ Arranging travel for military personnel via approved channels.
+ Assist in the administration of documents and record management in accordance with policy.
+ The maintenance of unit SharePoint site.
+ Electronic and manual filing systems in accordance with policy and legislation.
+ General office duties including, but not limited to, note taking, drafting letters, scanning.
+ Undertake regular compliance and assurance checks on military specific systems – full training will be given.

Person specification
We are looking for enthusiastic, flexible and highly motivated individuals with strong IT skills. The ability to plan, prioritise and meet deadlines is key along with strong interpersonal skills.
Does this sound like you? If so we would love to hear from you! The positions available will require you to carry out a multitude of administrative tasks with the overall aim of supporting the day-to-day functioning of 4 MERCIAN.

Behaviours
We'll assess you against these behaviours during the selection process:
+ Communicating and Influencing
+ Delivering at Pace
+ Managing a Quality Service
+ Working Together
We only ask for evidence of these behaviours on your application form:
+ Communicating and Influencing, + Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
+ Enhanced parental and adoption leave
+ 6 days special leave per year which can be used for volunteering activities
+ Learning and Development
+ Access to the Gym with suitable personal insurance
+ Free, onsite, secure parking
We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.
A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

Things you need to know

Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide a statement of suitability. (Word count: 250)
At sift, you will be assessed against the following Behaviours:
+ Communicating and Influencing
At interview, you will be assessed against the following Behaviours:
+ Delivering at Pace
+ Managing a Quality Service
+ Working together
+ Communicating and Influencing
Interviews will take place at Wolseley House, Wolverhampton within 10 working days of the sift.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

Alongside your salary of £24,040, Ministry of Defence contributes £6,490 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role
+ An environment with flexible working options
+ A culture encouraging inclusion and diversity
+ A Civil Service pension with an average employer contribution of 27%
+ Other benefits for Army civil servants include:
+ 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
+ Personal and professional development of skills