Assistant Administration Officer

This role is working in the Highways Depot Technical Support team which is responsible for the provision of administrative and clerical support to 3 Highways Depots (Seacroft, Pottery Fields, Henshaw) including payroll documentation for highways operatives, goods ordering, and administration . You will be part of a small team responsible for monitoring of the administrative and clerical functions relating to Highways depots activities; deal with telephone enquiries, producing daily reports, maintaining, and updating computer records and files,

• Working with high levels of accuracy for tasks such as checking documents, recording numerical and alphabetical information.
• Identify problems and areas for improvement and offer solutions.
• Work unsupervised, using your initiative to adhere to time scales and deadlines and manage your own workload.
• Carry out administrative duties such as filing, scanning, cash handling, photocopying, mail handling, diary management and arranging meetings.
• Ability to collate data and use it to produce reports.
• Knowledge and experience of adhering to procedures and legislation relating to confidential information.
• Work flexibly and move within service areas - working at different locations depending on service demand.
• Willing to abide by the Council's Equal Opportunities and Health and Safety Policies.
• Willing to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.
As our next Administration Assistant, you'll needs to be a confident and deliver business support to the three Highways depots. The role is integral to our business support team for Highways & Transportation. There are 15 officers within the team who support each other, This role is working in the Highways Depot Technical Support team which is responsible for the provision of administrative and clerical support to 3 Highways Depots (Seacroft, Pottery Fields, Henshaw) including payroll documentation for highways operatives, goods ordering and administration of the requirements of the Traffic Management Act. You will be part of a small team responsible for monitoring of the administrative and clerical functions relating to Highways depots activities; deal with telephone enquiries, producing daily reports, maintaining and updating computer records and files . Our staff use a range of computer programmes and systems to support services which include those working with teams based across the council in a number of different administration roles. Responsibilities for Grade:
• Working with high levels of accuracy for tasks such as checking documents, recording numerical and alphabetical information.
• Identify problems and areas for improvement and offer solutions.
• Work unsupervised, using your initiative to adhere to time scales and deadlines and manage your own workload.
• Carry out administrative duties such as filing, scanning, cash handling, photocopying, mail handling, diary management and arranging meetings.
• Ability to collate data and use it to produce reports.
• Knowledge and experience of adhering to procedures and legislation relating to confidential information.
• Work flexibly and move within service areas - working at different locations depending on service demand.
• Willing to abide by the Council's Equal Opportunities and Health and Safety Policies.
• Willing to actively participate in training and development activities to ensure up to date knowledge, skills and continuous professional development.
The above list is not exclusive or exhaustive, and the service may require the job holder to undertake duties commensurate with the level of the role. The Council has adopted a flexibility protocol and this role will be expected to work within these parameters.

As an Assistant Administration Officer, you will bring to the role:
• Work with, and within, multiple teams and contribute to its development with suggestions for new ways of working.
• Work on you own and use your initiative to adhere to timescales and deadlines.
• Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information.
• Good numeracy and literacy skills and the ability to deal with complex tasks with support.
• An understanding of the importance of providing excellent customer services and experience of dealing positively with challenging situations., Method of Assessment will be through one or more of the following Application Form, Test, Interview or Certificate.
• Well-developed interpersonal and communication skills, including face-to-face, telephone and written communication skills.(A/I)
• Work with, and within, multiple teams and contribute to its development with suggestions for new ways of working. (A/I)
• Work on you own and use your initiative to adhere to timescales and deadlines. (A/I)
• Knowledge of the applications, systems and IT programmes utilised by the service and being able to accurately record and retrieve information. (A/I)
• Good numeracy and literacy skills and the ability to deal with complex tasks with support. (A/I)
• An understanding of the importance of providing excellent customer services and experience of dealing positively with challenging situations. (A/I)
PERSONAL SPECIFICATION DESIRABLE REQUIREMENTS: It is desirable that the Candidate should be able to demonstrate the following criteria for the post within the context of the specific role duties and responsibilities: Candidates are not required to meet all the Desirable requirements however these may be used to distinguish between acceptable candidates.
• eg. Contract procedure rules, Payroll processing, Recruitment and selection, Children's safeguarding (A/I)
DBS Checks: Some posts may be subject to checks with the Disclosure and Barring Service. A criminal record will not necessarily be a bar to obtaining employment; this will depend on the circumstances and background to any offence. Disabled employees: Where the postholder is disabled, every effort will be made to supply all necessary aids, adaptations or equipment to allow them to carry out all the duties of the job. If, however, a certain task proves to be unachievable, job redesign will be given full consideration.

It' not about what you can do, it's all of us doing the best we can working for Leeds City Council. Leeds City Council is one of the largest employers in the region with over 14,000 employees. We seek to recruit and develop talented individuals who embody our council values and ambitions.


• a competitive salary and annual leave entitlement plus statutory holidays
• membership of the West Yorkshire Pension Fund with generous employer contributions
• flexible and hybrid working arrangements subject to service requirements
• a clear career pathway and continuing professional development opportunities
• a range of staff benefits to help you boost your wellbeing and make your money go further