Assistant Company Secretary
IQ-EQ
Assistant Company Secretary
Salary Not Specified
IQ-EQ, City of Westminster
- Full time
- Permanent
- Onsite working
Posted today, 30 Sep | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
job Ref: 08d4ca0b7a424aa1a25e6a54e0147a0b
Full Job Description
- Responsible for company secretarial, corporate and administrative affairs relating to a portfolio of client companies
- Builds and maintains strong relationships with clients and external stakeholders
- Proactively develop and maintain strong and effective working relationships within the Company and on occasions across the Client Services teams in other jurisdictions, promoting a culture of support, collaboration and a joined-up approach to servicing clients Tasks (what does the role do on a day-to-day basis)
- Ensuring timely and efficient delivery of requested Company Secretarial tasks from clients. This will include: + Scheduling and co-ordination of Board meetings + Preparing agendas, drafting board papers and resolutions, preparing board packs, organising, attending and minuting of Board meetings for review by the Company Secretary + Maintaining and managing a schedule of agenda items and actions in respect of Board meetings and following up with responsible parties + Preparing relevant documentation for and managing AGMs + Ensuring the maintenance of all statutory records and company registers in Company Secretarial Software + Facilitating ad-hoc CoSec requests such as Share Capital Matters (allotments, buybacks, reductions, etc.), Director appointments/resignations, facilitation of document signing assistance, and other items. + Ensuring assigned clients are aware of their statutory obligations, governance obligations and Directorship responsibilities. + Ensuring all statutory deliverables for assigned clients are met timely.
- Managing the Register of Overseas Entity services for the Corporate Services team which include initial registration, annual renewals and removals.
- Providing support and assistance to the Company Secretary on day-to-day company secretarial and corporate governance matters