Assistant Directorate Manager - Medical Resourcing

An exciting opportunity has arisen for an Assistant Directorate Manager within the Medicine & Urgent Care Division.
The post holder will work closely with the Associate Directorate Manager for Medical Resourcing, Director for Medical Education, and other medical/clinical leads across the Medical and Urgent Care Division.
The post holder will support the Deputy Divisional Director of Operations, Assistant Director of Finance, Directorate Manager, Deputy Directorate Managers and Assistant Directorate Managers in the delivery of operational activities.
The post holder will be responsible for developing, maintaining, and enhancing a systematic approach to the delivery and management of operational medical workforce matters across Medicine and Urgent Care. This will require establishing and maintaining excellent working relationships with key clinical and managerial staff within the care group.
The post holder will have a breadth of medical workforce knowledge and experience in creating efficient and compliant rotas, rostering, resourcing, and trainee safe working.
This post holder will line manage rota co-ordinators and be responsible for the day-to-day management of the care group medical staffing rotas, ensuring the appropriate levels of staff and clinical safety are always maintained. This also includes, ensuring that resident Doctors are supported, and clinical service needs maintained within a governed financial plan., + The post holder will manage a complete medical staffing establishment and associated rotas across the Medical and Urgent Care Group directly line managing the medical rota co-ordinators, ensuring they are fully supported in their role.
+ Effective running of the clinical rotas adhering to full compliance.
+ To plan rotas in advance at each level.
+ Ensure full engagement of clinical and managerial leads in all specialties.
+ To lead on key dates of doctor changeover to ensure smooth transition of new starters/rotational placements throughout each year.
+ Working with the clinical teams, Medical HR team to design junior doctor rotas that meet service need and promote good working with the junior doctor workforce.
+ Ensure operational representation at daily morning medical handover and escalate and action appropriate solution for Doctors sickness absence or unavailability.
+ Ensuring that sickness, annual and study leave requests are recorded on all necessary systems once approved, and find a solution for any rota gaps.
+ Liaising with Consultant leads in Medical Education and senior management team on any operational issues relating to rotas and staffing.
+ Have excellent communication skills and the ability to negotiate and build relationships with the clinical and managerial teams across the hospital.
+ Support service change (rota patterns and ward based allocations) and identify areas for improvement using their initiative, skills and experience., The post holder will be expected to be required to take responsibility for providing overall management
support to a specific service or specific staff within services on behalf of the Directorate Manager, Deputy
Directorate Manager or Associate Directorate Manager.
Utilising effective change management, people management and project management skills to support the implementation of projects across the various specialties within the Division.
Supporting the Directorate Manager, Deputy Directorate Manager or Associate Directorate Manager with performance management systems to ensure services meet agreed service specification including waiting times and other local and national targets.
Analysing and using performance management data to support the Directorate Manager, Deputy Directorate Manager or Associate Directorate Manager to inform and improve service delivery.
Contribute to and support the implementation of service redesign to support current and future business requirements.
Ensure services have business continuity plans in place.
Participate in service reviews to ensure all services are fit for purpose in accordance with corporate objectives.
Support the Directorate Manager, Deputy Directorate Manager or Associate Directorate Manager in delivery of business developments.
Line management of rota coordinators to ensure timely and accurate completion and maintenance of rotas.
To accurately populate the weekend plan template with medical, nursing and operational team rota's.
Attend Daily Medical Handover and escalate and action appropriate solution for Doctors Sickness
Absence or unavailability.
Support the processes for collection, collation, and submission of Key Performance Indicators within the
Division or specialty.
Providing management support to Nurse Specialist Teams with Directorate Managers, Deputy
Directorate Manager or Associate Directorate Manager.
Able to lead on and provide management support to the Directorate Manager, Deputy Directorate Manager or Associate Directorate Manager when required in relation to the recruitment of Medical, Nursing and Admin Specialist areas.
Work with Clinical, Managerial and Administrative staff to identify capacity and demand risk areas and discuss resolution.
In conjunction with the Directorate Managers, Deputy Directorate Manager or Associate Directorate Manager the post holder will monitor activity and access targets, proving weekly updates/reports and monitor agreed actions to ensure delivery.
To provide up to date information reassurance data for PTL Meeting on behalf of the Directorate Manager, Deputy Directorate Manager or Associate Directorate Manager, highlighting potential problem areas by specialty to the relevant Directorate Manager.
The post holder will support capacity/demand and business planning for the service group with the Directorate Manager, Deputy Directorate Manager or Associate Directorate Manager.
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. You are part of an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected]
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship.
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.
Flexible Working
We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:
· All employees have the right to request flexible working from day one of employment.
· There is no limit on the number of requests they can make.
· Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website
You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
The Trust will not accept applications which are found to be AI generated.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here.
An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.
Good luck with your application. We hope to welcome you to Team MWL very soon.

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
We strongly believe that the communities we serve should all have access to Five Star Patient Care.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
+ Rated Outstanding by CQC Inspection August 2018
+ Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
+ National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme