Assistant Facilities Manager

The post-holder will support the Facilities Manager with the day to day management and running of the Facilities teams in their own locality and provide cover when required in other localities. The post involves the day to day management of various teams involved in delivering high quality to the host Trust and partner organisations as required. The Post holder will support the Facilities Manager to oversee functions of all soft FM functions within identified buildings to include : Housekeeping, Laundry, Portering, Stores, Transport, Waste (Clinical and Domestic), Post, Car parking, Administration, Door Access Control System and Operational. The post holder will oversee any day-to-day operational issues experienced across MPFT, LIFT / Property Services sites and being the point of contact for the practice staff and various clinicians, managing the Facilities Co-ordinators and / or Building Co-ordinators in support as required. You will hold a full driving license and be prepared to travel across sites, as part of your role. Main duties of the job

• Responsible for the day to day management and monitoring of buildings.-Responsible for the monthly Quality Monitoring Audits for Soft FM service team within designated professions.
• To Support the Facilities Manager(s) for the development and delivery of scheduled Quality Monitoring Audits, to include the annual ERIC / PLACE reports etc.
• To assist with data collection for as identified, to enable the Facilities Manager to report up with required dash boarding reporting.
• To challenge in a positive manner current working practices and promote a culture of continuous improvement reporting to the Facilities Manager- Full Responsibility for the day to day management and monitoring of Facilities staff and Buildings, this includes planning staff rotas where applicable for cover during annual leave and sickness.
Ensuring that annual leave is coordinated across the area. Ensure the correct skill mix of staff. Conducting staff appraisals, HR duties, including and adhering to the sickness policy, exit interviews and provide support in recruitment in conjunction with the Facilities Manager. Record and update on the Trust Electronic staff record system staff information, absences and payroll information.


• Relevant professional qualification in Facilities / Estates / Related Discipline or comparable proven practical experience (equivalent level of knowledge to Degree Level or an Indepth Diploma with significant experience)
• IT qualification, ability and experience of using IT systems
• Demonstrate a commitment to further training and development commensurate with the grade
• Previous experience of working with the public both on a face to face basis and over the telephone.
Experience Essential
• Significant experience of working in a healthcare environment to include substantial experience gained in Facilities and Estates Management.
• Significant experience in managing and monitoring service contracts.
• Demonstrable experience in effective application and use of complex computerised software packages.
• Demonstrate experience in Healthcare Facilities & Hotel services management.
• Knowledge and experience of the Private Finance Initiative in the NHS.
Desirable
• Experience allied to working on sites with people who suffer Mental Health related problems.
• Experience at attending meetings and minute taking
• Knowledge of Health or Social Care
Skills, Knowledge & Abilities Essential
• Demonstrable track record and ability in effective management of contracts.
• Demonstrable ability to effectively manage teams of staff and contractors.
• Excellent verbal and written communication skills for working with Trust colleagues and supply chain tier members.
• Ability to deliver high service standards through effective performance management of staff and contractors.
• Demonstrable option appraisal and business planning skills.
• Able to trouble shoot, problem solve, evaluate, review, assess and propose solutions.
• Able to work with high level of autonomy.
• Excellent IT skills and the ability to produce reports, forecasts and commitment accounting records weekly / monthly and as required.
• Excellent interpersonal skills
• Excellent negotiating skills
  
  By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
• Supporting your career development and progression
• Excellent NHS Pension scheme
• Generous maternity, paternity and adoption leave
• Options for flexible working
• Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
• Extensive Health and Wellbeing support and resources
• If you work in our community teams, we pay for your time travelling between patients
• Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
• Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rate s
• Salary sacrifice bikes up to £2k
• Free car parking at all trust sites
• Free flu vaccinations every year
• Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.