Assistant Management Accountant

To empower the organisation to make the fullest use of its resource to deliver great care and great outcomes, whilst maintaining financial control., HPFT is looking to recruit a highly adaptable, pro-active individual to join our integrated finance team. The successful candidate will be part of the management accounts team, providing financial information and support to Budget Holders in one of our Service Business Units.

You will be expected to support the Management Accountants to prepare the month end accounts to strict deadlines and provide support to Key Stakeholders.

You will have a strong focus on quality, understanding the importance of data quality and be able to adapt to the varying tasks that will form part of this role., To assist the Management Accounts Team in providing accurate and timely financial information and support, in a user-friendly manner, to staff within the organisation. This will include calculation and upload of accruals, coding and forwarding of invoices, data entry, and general support to the team. The post holder will need to develop and utilise knowledge of Standing Financial Instructions, Standing Orders, current legislation, and HPFT policies and procedures.

Within the Management Accounts team most duties and responsibilities fall under one of these five main categories: Financial Reporting, Financial Planning, Income and Expenditure, Customer Service, and Management; any additional items particular to the role are listed under Other. For this role, the main duties and responsibilities within the categories are:

1. Financial Reporting (including Month End, Year End and other reporting)

1. Calculation of accruals for defined items under supervision
2. May include Secondary Commissioning Jet accrual
3. Uploading journals onto the system

2. Financial Planning (including budget setting and forecasting)

1. Completion of pay calculation sheets
2. Involvement in budget setting under supervision
3. Uploading of initial budget to the ledger as directed
4. Uploading of budget journals in relation to approved changes to budget as directed

3. Income and Expenditure Activities (including Workforce)

1. Coding and forwarding of defined types of invoices on the invoice authorisation system, using guidance provided, ensuring all error messages are removed in advance of forwarding to the budget holder and checking of VAT coding, querying it if necessary
2. Checking of backing information relating to invoices, and raising queries where appropriate
3. Maintenance of relevant spreadsheets
4. Coding of secondary commissioning invoices and maintenance of the Jet system
5. Raising of routine or adhoc invoices in a timely and accurate manner as directed
6. Routine TRAC authorisation (on a timely basis) and queries
7. Routine ESR maintenance requests including liaison with Workforce Intelligence Team
8. Contribute to the Trust's Delivering Value Programme (or other equivalent savings programme)

4. Customer Service & Support (both internal to department and organisation, and external)

1. Monitoring of generic email box and ensuring all messages forwarded to the relevant person for resolution
2. Resolution of simple queries in relation to own areas, including liaison with Shared Service Provider, and referral to the appropriate person for more complex queries
3. Answering telephone calls and emails promptly, taking messages or forwarding when necessary

• Education to degree level or equivalent workbased experience


• Evidence of continued professional development - e.g. NHS Finance Personal Portfolio


• Additional areas of training through short courses, Experience of Management Accounting


• Experience in public sector organisation, General ledger, ESR, and Microsoft Office software, with high level proficiency in Excel


• Able to work with detail and accuracy at high speed including highly advanced keyboard skills.


• Knowledge and awareness of accounting practice particularly as it relates to NHS finance
  
  "Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an outstanding organisation with ambitions to match. We are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from the Care Quality Commission, and our aim is to be the leading provider of mental health and specialist learning disability services in the country.


Our family of over 3500 members of staff provide health and social care for over 400,000 people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, and Norfolk, delivering these services within the community and several inpatient settings. We also deliver a range of nationally commissioned specialist services including Tier 4 services for children and young people, perinatal services, plus medium and low secure learning disabilities services.

The care we provide makes a fantastic difference to the lives of our service users, their families and carers - everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Our Trust values are:

Welcoming. Kind. Positive. Respectful. Professional.

These values are at the core of who we are, everything we do, and how we do it!

Would you like to be part of the HPFT family? Would you like work with us to ensure our service users live the fullest lives possible they can? Would you like to be supported in your career to be the best that you can be?, Hertfordshire Partnership University NHS Foundation Trust (HPFT) is rated by the Care Quality Commission as an Outstanding provider of mental health and learning disability services. In 2021, we won the prestigious Health Service Journal award for Mental Health Trust of the Year, with the judges saying they were "blown away" by our people's achievements and that everything they saw "sings and hums". This year, our staff rated us the 4^th best mental health and learning disability trust to work for out of all 52 trusts in the country. Our staff tell us that they are proud to be part of the HPFT team, proud of the standard of care we provide and proud that service users are our top priority. Our people tell us they feel supported though a great development, wellbeing and work-life balance offer and a highly compassionate, values-driven culture. We are equally proud of our staff, who live our values of being welcoming, kind, positive, respectful and professional