Assistant Project Officer

The purpose of the Assistant Project Officer role is to provide an efficient and effective professional support to the project management teams and all programme/project members with regards to the project tasks for the programme management function.,

• Assist with the compilation of records using a variety of software packages including Microsoft Word, Access, Excel, PowerPoint or Visio as required
• To receive incoming internal and external telephone calls and enquiries for the project teams, dealing with these direct
• Arrange and co-ordinate meetings including taking meeting notes where required, and assist in follow up actions arising from the meeting. Arranging conference calls including venue selection and invitations maintaining accurate financial expenditure records
• Interface with a wide variety of appropriate stakeholders, communicating programme, project material
• To set up the Quality audit component of the projects and office functions
• High level administration of strategic Programme and Project board meetings. Including attending meetings and taking minutes, and circulating such documentation as appropriate
• Monitoring project progress and process in relation to the Key Event Schedule
• Input data to information systems as required
• Assist Capital Planning Managers in identifying furniture and equipment required for Capital schemes and liaise with procurement to ensure the furniture and equipment lists are kept up to date
• Liaise with other Project Managers to ensure that furniture and equipment is ordered and delivered in accordance with the Trust's requirements
• Place orders as necessary and ensure timely delivery
• Liaise with procurement to ensure any faulty or incorrect items are returned or replaced.
  
  King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across Southeast London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history, and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people. King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.