Assurance Secretary Administrator

The primary function of the Assurance product within Elexon is to oversee the delivery of the Performance Assurance Framework (PAF). The PAF enables Elexon to manage and mitigate any risks to the accuracy of data used for energy settlement purposes effectively.
Elexon's Performance Assurance Team frequently meets with its Performance Assurance Board (PAB), a committee established specifically to oversee and ensure the effective performance assurance of BSC parties. The PAB plays a crucial role in maintaining the efficiency, transparency, and fairness of the electricity market by ensuring all parties adhere to the rules and standards set out in the BSC.
Our Assurance Secretary Administrator is a key member of the Assurance Team, supporting the PAB Chair and Committee with its responsibility of providing secretarial support to all its meetings.
Job Purpose
As directed by the Performance Assurance Managers or PAB Chair, you will contribute to a number of activities to support the running of the Performance Assurance Board (PAB) by:
+ Providing administrative, co-ordination and secretarial support to PAB, Panel and its Committees
+ Publishing and submitting papers, agendas, actions, headline reports, minutes, slides, including finalising and collating these items as required
+ Supporting the development of agendas, annual meeting schedules, papers related to Committee activities e.g. membership changes, meeting dates etc., + The key responsibilities for the Assurance Secretary Administrator is to provide administrative, co-ordination and secretarial support to the Performance Assurance Board (PAB), Panel and Panel Committees, including:
+ Attend Committee meetings and creation of efficient minutes for circulation.
+ Publish and submit papers, agendas, actions, headline reports, minutes, slides, including finalising and collating these items as required from various teams across Elexon.
+ Support development of agendas, annual meeting schedules, papers related to Committee activities e.g. membership changes, meeting dates etc.
+ Maintain and manage a forward looking view of PAB Agenda items.
+ Co-ordinate Internal and External visitors for PAB meetings.
+ Arrange & Co-ordinate Committee meetings, seeking members availability.
+ Support PAB Chair as required.
+ Maintain meeting and membership records, including standing list of experts and support production of management reporting as required.
+ Monitor and manage relevant Committee mailboxes & co-ordinating responses from the Elexon Team
+ Maintain working instructions relating to Committee process's
+ Identify and implement continuous improvements for efficient meetings
Primary Stakeholders
Internal
+ Performance Assurance Team
+ BSC Administration Team
+ Operational Support Managers
+ Participant Management Department
+ Customer and Code Management Department
External
+ BSC PAB Committee Members
+ BSC Panel Committee Members
+ BSC Parties
+ Service Providers
+ Energy Market Stakeholders
+ Capabilities
+ Critical

+ Have strong communication skills (verbal, and nonverbal, including written)
+ Proficient in Microsoft Office (specifically Word, Excel and PowerPoint).
+ Proficient at document formatting and auto numbering
+ Excellent attention to details
+ Proficient knowledge of relevant internal policies, processes and procedures (or ability to readily acquire such knowledge).
+ Proficient typing skills
+ Proficient in proofreading documents with a high level of accuracy
+ Familiar with dealing with confidential information
+ Excellent written and grammatical skills
Developmental/ Desirable
+ Knowledge of the GB electricity market arrangements
+ Knowledge of the Performance Assurance Framework
+ Knowledge of the roles and responsibilities within the BSC governance structure

+ Self-Led
+ Takes accountability
+ Deliver at pace with quality
+ Works effectively cross-team
+ Focused on customer value
Developmental/ Desirable
+ Seeks growth opportunities
+ Uses agile approaches day to day
+ Creates an inclusive environment
+ Demonstrates supportive challenges
+ Understands how to be proportionate
In return, Elexon provides:
+ £30,000
+ 25 days annual holiday + Bank Holidays
+ Discretionary annual incentive scheme
+ Life assurance
+ Pension
+ Private medical (Bupa)
+ Private dental (Bupa)
At Elexon, our employee wellbeing is particularly important to us, which is why we are proud to provide:
+ Hybrid working - 2 days per week at our London office
+ BUPA health check
+ Employee Assistance Programme
+ Eye care voucher scheme
+ Subsidised gym membership
+ Cycle to Work Scheme
+ Buying & selling holiday scheme
+ Computing scheme
+ CSR days
+ Season ticket loan
We believe a diverse and inclusive culture allows innovation and creativity to flourish. We are committed to continuously improving our culture for our colleagues and stakeholders. Through our hugely successful Diversity Forum, MHFA network and regular programme of activities and events, we celebrate difference and recognise the value of employee wellbeing, which is a consistent outcome from annual employee surveys that we conduct. Likewise, as a community, we like to support each other, and all agree Elexon is a great place to work with a great workspace too!
At Elexon, we want to:
+ Provide true equality of opportunity
+ Attract and retain diverse talent
+ Listen to all voices
+ Be representative of the communities we work in
+ Be a roles model for Diversity and Inclusion in the industry
Elexon together, embracing differences, listening to all voices