B4 Personal Assistant / Senior Administrator to Hospital Executive Team
University Hospitals Birmingham NHS Foundation Trust, Solihull
B4 Personal Assistant / Senior Administrator to Hospital Executive Team
£27596
University Hospitals Birmingham NHS Foundation Trust, Solihull
- Full time
- Permanent
- Onsite working
Posted 2 weeks ago, 18 Sep | Get your application in now before you miss out!
Closing date: Closing date not specified
job Ref: 9449c959febe4985ac8c955dbb2eefa5
Full Job Description
- Provide a comprehensive and full ranging administration / co-ordination service, working in conjunction with colleagues, service users and stakeholders to provide an efficient service
- Essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times
- Post holder will be responsible for the supervision of other administrators in the absence of the Executive Assistant (annual leave / sickness)
- Provide a professional secretarial service to managers; to include correspondence, reports, presentations and other documents
- Minute taking at required meetings. To produce and circulate minutes, following up on action points agreed during the meetings. Arranging the venue and ensure all members are informed of the date, time and location
- Proactively manage managers diaries / electronic schedules on their behalf; operating a robust bring forward system
- Knowledge and use of various Microsoft Office Software programmes including Outlook, Word, PowerPoint, Excel to produce letters, presentations, reports and other relevant correspondence
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
Are you currently looking for an exciting opportunity to work for one of the largest NHS Trusts in the country?
Are you ready for your next challenge? Do you want to try a new area of work?
If the answer is yes, we can help make that happen!
Who are we looking for?
-A can do person who gets involved and makes things happen.
-Fabulous admin based skillset
-Not phased by working in a busy and fast paced office
What can we offer?
Supportive team who want you to shine.
Opportunity to get involved and influence what we do and how we do it.
Opportunity to help and support our senior managers and Trust Directors do what they need to do.
The role is located at our Solihull Hospital site.