Band 4 Administrator / Coordinator Research and Development

To provide a comprehensive and full ranging administration/Co-ordination service. Working in conjunction with colleagues, service users and stakeholders to provide an efficient service.It is essential that the post holder exercises initiative and judgement using acquired skills and knowledge, maintaining confidentiality at all times. The post holder will provide an empathic and sensitive point of contact for service users.The post holder will be responsible for the day to day training and supervision of other administrators/Co-ordinators and clerical support workers.,

• To provide day to day supervision to administrators, coordinators and clerical officers and plan staff rotas and cover as required



• To ensure organisation of meetings, preparation of agendas and taking of minutes


• Transcribe formal minutes of meetings, case conferences as required


• Organise case conferences, seminars, training events and travel arrangements and assume responsibility for the daily management of the diaries


• To exercise initiative and judgement based on acquired knowledge and experience


• To undertake validation of data and provide assurance


• To provide a point of contact for stakeholders and service users ensuring that any language or other communication barriers are overcome


• Create databases to collect and monitor information to assist with the collection and provision of statistical data as required


• To undertake typing which may include touch typing from audio and/or copy typing from written documentation


• To distribute and prioritise incoming mail, to decide which documents require urgent action and which may be passed to other areas


• Provide reciprocal cover for the wider administration team during annual leave and sickness absence


• Receiving and dealing with telephone enquiries as appropriate


• Co-operate in the introduction of new technology and new working practices to ensure the smooth running of the department


• To carry out any other administrative duties including faxing, photocopying, scanning, emailing, ordering stationery.
  
  We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.


Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.