Band 4 Medical Secretary - Little Bromwich Centre

Birmingham and Solihull Mental Health NHS Foundation Trust, Bordesley Green, Birmingham

Band 4 Medical Secretary - Little Bromwich Centre

Salary not available. View on company website.

Birmingham and Solihull Mental Health NHS Foundation Trust, Bordesley Green, Birmingham

  • Part time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 28 Jan | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 9ab8610df9b740cd99665e43b498d437

Full Job Description

To provide a comprehensive secretarial service to the Consultant Psychiatrist and members of the medical team, within ICRT, assisting them in achieving their objectives and to liaise with all relevant and appropriate services., The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of new patient appointments, attendance at MDT weekly meetings etc. The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.
To act as a focal point of contact and be responsible for the dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP's, Social Workers, Service Users, Carers and any other appropriate external agencies., 1) To be responsible for providing a comprehensive secretarial and administrative service to the Consultant and members of the medical team, including digital transcription, copy typing, typing of discharge summaries, reports and all other correspondence as required by the medical team.
2) To be responsible for updating the Trust Clinical Information System, RIO, informing new patients and the out-patients clerk via letter/telephone/memo/email of clinic cancellations.
3) Liaison with the Clinical Records Department and clinical/admin staff regarding case notes, requesting any existing notes required for re-referred patients.
4) Following up on lab results, missed appointments in liaison with the Consultant/Doctor and re-scheduling as requested.
5) To assist in caseload monitoring for new patient referrals bringing to the attention of the Consultant patients who DNA'd, are approaching waiting time breach, and patients waiting for first clinic appointment.
6) The post holder is expected to undertake necessary routine correspondence on own initiative.
7) The post holder is responsible for ensuring clinical records are stored securely whilst in current use. Responsible for retrieving the notes required for the clinic in good time from the Care Records Department, bringing to the attention of the Team Administrator any records which cannot be found and keeping care records up to date and in good order.
8) To liaise with other members of the Administration Team in order to provide a co-ordinated and efficient secretarial service.
9) The post holder is responsible for ensuring confidentiality is maintained at all times in accordance with the Data Protection Act, Trust Policy and Good Practice.
10) The post holder is responsible for maintaining and conducting oneself in a professional manner towards colleagues and other agencies.
11) The post holder will support the team in managing and monitoring the CTO's (Community Treatment Orders) for the service.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.
Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust.
All successful applicants will be required to complete the Trust's induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your first week with us.
If you are successful at the shortlisting stage of the recruitment process we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.
If applicable to your role, the Trust will require you to sign up for the DBS Update Service. The Trust will reimburse this. You will be contractually obliged to maintain your subscription.
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Browse: Work in the UK - GOV.UK (www.gov.uk) 1. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)
Not everyone needs a 'Skilled Worker' visa. If you are applying for a vacancy in health or adult social care, check if you're eligible to apply for the Health and Care Worker visa instead. It's cheaper to apply for and you do not need to pay the annual immigration health surcharge.
Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.

Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

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