Bank B4 Health and Safety Administrator

Central London Community Healthcare NHS Trust (CLCH) provides community health services to more than two million people across eleven London boroughs and Hertfordshire. We take our Health and Safety responsibilities very seriously and recent transformation has seen the establishment of a new in-house Health and Safety team. With a forward workplan encompassing routine and regular activities and improvement projects such as mobilisation of an Evotix risk assessment system, the post holder will contribute to the safe and effective delivery of Health & Safety in the Trust.
The purpose of the role is to provide administrative and secretarial support to the Head of Fire, Health and Safety and the wider Health and Safety Team including project administration where needed.
The ability to travel between sites by public transport, active travel (cycle) or car will be necessary.
Mon-Fri, 9-5pm - Role to be 3 days a week on site and 2 days a week at home. Attendance at multiple sites may be needed but primary base will be Parsons Green, 1. Preparing agendas, taking minutes and distributing notes of meetings including typing of group discussions and interviews as necessary. This is for a range of meetings from more formal meetings including the bi-monthly Health and Safety Committee meetings and project groups, to less formal team meetings.
2. Requesting update reports from workstream/project leads ahead of meetings or to include in reports and other relevant documents.
3. Monitoring and updating the Datix risk register information system.
4. Carrying out surveys relating to the project.
5. Managing the team electronic diaries, including arranging, and changing appointments, prioritising these as appropriate, ensuring travel time is allocated, parking arrangements determined, maps provided, and travel arrangements agreed., 1. Planning and ensuring arrangements are made for meetings / away days / workshops of varying sizes and determine how these functions are to be organised. This includes booking appropriate venues, equipment, refreshments if required along with items specific for the requirements of that meeting.
2. Monitoring the Health and safety email inbox and processing queries using judgement as to the appropriate response; either forwarding to the appropriate person or preparing a full response to the query using knowledge of the Health & Safety team
3. Processing information relating to the Health and Safety team and communicating appropriately to different audiences.
Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
Interview arrangements will be communicated via email so please check your email regularly following the closing date.
At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ. Applications are open and welcome to anyone, regardless of your age, sexual orientation, gender identity and expression, ethnicity, religion, and disability.
We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background. CLCH also has active BAME and LGBTQI networks:
Disability and Wellbeing Network (DAWN)
Race Equality Network
Rainbow Network which supports LGBTQI staff.
Each network has a champion who is an executive director at the Trust and they hold regular meetings to discuss issues and make plans to improve CLCH.
The CLCH Equal opportunities statement is on our Website Equal opportunities :: Central London Community Healthcare NHS Trust (clch.nhs.uk)

Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.
Just as we care about our patients' wellbeing, we care about yours!
We can offer you:
+ A comprehensive induction into the community service followed by a local induction to introduce you to the role
+ Single occupancy accommodation in Central London - (we can help you find accommodation in London, support you with your deposit)
+ Support with gaining your driving license

• T&C's apply

+ Car lease scheme
• T&C's apply

+ Flexible working options
+ Annual travel card loan
+ Training, support and development in your career
To have a full look at our benefits and what it's like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits
At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ. Applications are open and welcome to anyone, regardless of your age, sexual orientation, ethnicity, religion, and disability. We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background. CLCH also has active BAME and LGBTQI networks.